Administrative Assistant (Senior)

The School District of Lee County; North Fort Myers (FL); On-site; USD 24,000 - 34,000; Full time

Job summary

The School District of Lee County is seeking a Senior Administrative Assistant to organize and manage a busy district office in North Fort Myers, FL. The role supports administration, faculty, students, and parents with confidentiality and professional communication.

Responsibilities include greeting visitors, handling calls, maintaining filing systems, payroll-related tasks, and coordinating calendars and events.

Qualifications

• Associate's degree required.
• Two (2) years of office experience required.
• Relevant work experience or education may be substituted to satisfy minimum qualifications.

Responsibilities

• Organize and maintain an efficient and effective office for the administration, faculty, students and parents.
• Greet visitors and answer telephone calls in a pleasant and efficient manner; handle routine confidential matters.
• Distribute mail and handle correspondence; transcribe, type and proofread letters and responses.
• Maintain electronic and paper data collection and filing systems.
• Maintain attendance data for staff; prepare attendance reports and coordinate with payroll data.
• Order and maintain office supplies.
• Perform complex and confidential secretarial and bookkeeping functions.
• Protect confidentiality of records and information about students and staff.
• Assist the Principal in preparing reports and graphics; create attractive presentations.
• Prepare and maintain the school activity calendar and distribute as required.
• Train clerical staff and coordinate duties of personnel and volunteers.
• Complete personnel and payroll processing for new/terminated employees.
• Organize school functions and manage scheduling for the Principal and staff.
• Collaborate with teachers and staff to ensure smooth daily operations.
• Create a clean, safe and efficient office environment and coordinate with outside agencies.
• Perform Medicaid administrative claims activities per SDAC guidelines.
• Serve as backup to Clinic staff as required.

Skills

Clear and concise communication

Organizational skills

HIPAA knowledge

Public Records/FERPA awareness

Customer service

Teamwork

Multitasking

Ability to work independently

Clerical accuracy

Attention to deadlines

Education

Associate's degree

Tools

Computers & office applications

Job description

The School District of Lee County Dr Carrie D Robinson Littleton - North Fort Myers, Florida Open in Google Maps

Administrative Assistant (Senior)

The School District of Lee County Dr Carrie D Robinson Littleton - North Fort Myers, Florida Open in Google Maps

This job is also posted in Florida Department of Education

Job Details

Job ID: 5912103
Application Deadline: Posted until filled
Posted: Sep 02, 2026 4:52 AM (UTC)

Starting Date: To Be Determined

Qualifications

MINIMUM QUALIFICATIONS:

• Associate's degree.
• Two (2) years of office experience.

PREFERRED QUALIFICATIONS:

• Experience managing business/department functions.
• Four (4) years of secretarial experience.

Relevant work experience or education may be substituted to satisfy minimum qualifications.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Clear and concise oral and written communication skills; organizational and management skills.
• Knowledge of general policies and procedures for the functional area of assignment.
• Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention.
• Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications.
• Ability to professionally and effectively respond to customer needs and requests for service or assistance.
• Ability to work both independently and as a member of a team in a fast-paced environment, multi-task, and remain organized to complete time-sensitive jobs on or before deadline.
• Ability to sit or stand in one position for a prolonged period of time.

Revised: 5/25/23

Responsibilities

• Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students and parents of the school.
• Greet visitors, and answer telephone calls in a pleasant and efficient manner, and communicate effectively in routine, sensitive and confidential matters.
• Distribute mail and handle correspondence of the office, responding to routine requests for information, and transcribing, typing and proofreading letters and responses.
• Maintain efficient and well organized electronic and paper data collection and filing systems.
• Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information. Prepare attendance reports, coordinated with payroll data as required.
• Order and maintain office supplies.
• Perform complex and confidential secretarial and bookkeeping functions.
• Protect confidentiality of records and information about students and staff, and use discretion when sharing any such information with legal confines.
• Assist the Principal or designee in the preparation of reports and documents by creating graphics and displays, using computer and data management, creating an attractive presentation, copying, collating, and distributing final products.
• Prepare, organize, and maintain the school's activity and event calendar and distribute as required.
• Establish office procedures and train and coordinate duties of clerical office personnel, students, and volunteers.
• Complete all personnel and payroll processing of new/terminated employees or employees requiring changes.
• Organize school functions as assigned.
• Arrange appointments and maintain a schedule for the Principal or designee and assigned staff.
• Work with the Principal, teachers, other office staff, and support personnel in carrying out the day-to‑day office and administrative operations necessary for the smooth functioning of the school.
• Create and maintain a clean, attractive, orderly, safe and efficient office environment. Coordinate and assist with compliance of outside agencies to assist teachers, students, and parents.
• Perform Medicaid administrative claims reimbursable activities as directed in accordance with Chapter 3 of the federally approved School District Administrative Claiming (SDAC) Guide.
• Serve as backup to the Clinic staff as required.

Revised: 5/25/23

Additional Job Information

U06, $20.74, 8 hours, 226 days

Compensation may increase based upon relevant education and experience

Position Type: Full-time

Job Categories:

Support Staff > Administrative Assistant

Contact Information

• Human Resources
• 2855 Colonial Blvd
• Fort Myers, Florida 33966
• Phone: [phone]
• Email: [e-mail]