Administrative Assistant Senior

Utah State University; Logan (UT); On-site; USD 52,000 - 62,000; Full time

Job summary

Utah State University is seeking an Administrative Assistant Senior to support the Vice President and Director of Athletics and Deputy Directors. You will manage calendars, coordinate travel, plan meetings and events, and prepare briefing materials while handling confidential information with discretion.

The role requires strong organizational and communication skills, the ability to work non-traditional hours, and effective coordination across athletic leadership, coaches, and university

Qualifications

• Eight years of experience; or vocational/technical training/associate degree in an office or business field plus six years of related experience; or a bachelor's degree in a related field plus four years of experience.
• Experience handling sensitive and confidential business data and personal information.
• Must be able to work a non-traditional schedule as operationally needed outside of normal business hours as needed.

Responsibilities

• Manage complex calendars, scheduling, and correspondence for athletics leadership.
• Screen and prioritize requests, meetings, and communications with a high level of discretion.
• Coordinate travel, including itineraries, logistics, and reimbursements.
• Plan and execute meetings, events, and special functions (e.g., banquets, receptions, retreats).
• Prepare agendas, briefing materials, reports, and meeting minutes.
• Monitor and coordinate projects and initiatives across the athletics department.
• Serve as a liaison between athletics and internal/external stakeholders, ensuring effective communication and follow-through.
• Keep leadership informed of time-sensitive matters and ensure timely resolution of issues.
• Provide operational support during key events, including football game days.
• Perform additional duties as assigned.

Skills

Discretion and judgment

Communication skills

Organization skills

Education

Eight years of experience or equivalent education

Tools

Microsoft Office

Calendaring software

Job description

Administrative Assistant Senior

Requisition ID: 2026-10315

# of Openings: 1

Location: US-UT-Logan

Category: Athletics

Position Type: Benefited Full-Time

Job Classification: Non-Exempt

College: Athletics

Department: Vice President-Athletics

Advertised Salary: Commensurate with experience, plus excellent benefits.

Overview

The Administrative Assistant Senior provides high-level administrative support to the Vice President & Director of Athletics and Deputy Directors. This role is central to the daily operations of the division, requiring discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment. The Administrative Assistant Senior serves as a key liaison between athletics leadership, coaches, university partners, conference staff, and external stakeholders.

Responsibilities

• Manage complex calendars, scheduling, and correspondence for athletics leadership.
• Screen and prioritize requests, meetings, and communications with a high level of discretion.
• Coordinate travel, including itineraries, logistics, and reimbursements.
• Plan and execute meetings, events, and special functions (e.g., banquets, receptions, retreats).
• Prepare agendas, briefing materials, reports, and meeting minutes.
• Monitor and coordinate projects and initiatives across the athletics department.
• Serve as a liaison between athletics and internal/external stakeholders, ensuring effective communication and follow-through.
• Keep leadership informed of time-sensitive matters and ensure timely resolution of issues.
• Provide operational support during key events, including football game days.
• Perform additional duties as assigned.

Qualifications

Minimum Qualifications:

• Eight years of experience; or vocational/technical training/associate degree in an office or business field plus six years of related experience; or a bachelor's degree in a related field plus four years of experience.
• Experience handling sensitive and confidential business data and personal information.
• Must be able to work a non-traditional schedule as operationally needed outside of normal business hours as needed.

Preferred Qualifications:

• Familiarity with USU or other higher education institutional processes and procedures

Knowledge, Skills, and Abilities:

• Advanced proficiency in Microsoft Office and other business software (e.g., spreadsheets, presentations, databases).
• Excellent critical thinking skills.
• Skilled in creative problem-solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Advertised Salary

Commensurate with experience, plus excellent benefits.

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

Guiding Principles and Core Values - "SHOW ME"

SERVICE

HONOR

OWNERSHIP

WINNING

MOMENTUM

EXCELLENCE

University Highlights

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, officially joining on July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025-26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at [phone] or [e-mail].

*updated 07/2026

https://careers-usu.icims.com/jobs/10315/administrative-assistant-senior/job?in_iframe=1

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Executive Director of the Office of Equity Matthew Pinner, [e-mail], Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, [e-mail], Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, [e-mail]

U.S. Department of Education, Denver Regional Office, 303-844-5695, [e-mail]