Administrative Assistant (Secret Clearance Required)

St. Michael's Inc.; Tampa (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

St. Michael's Inc. is hiring an Administrative Assistant to support a Department of Defense (DoD) client at MacDill AFB, Tampa, on-site.

The candidate will manage the principal's long-range calendar and handle a range of administrative duties including communications, scheduling, and event support. Requirements include an active Secret clearance, a Bachelor's degree (or equivalent experience), and at least three years of administrative experience supporting government clients.

Qualifications

• Active DoD security clearance is required (Secret).
• Bachelor's degree; experience may substitute education.
• 3 years' experience providing Administrative Assistance support.

Responsibilities

• Manage the operational schedule and long-range calendar for SOFM-A, SOFM-R and SOFM-FO.
• Perform a full range of administrative, clerical and office support duties including meetings and events.
• Handle calls, messages, taskers and office details for multiple offices.
• Research and resolve administrative issues; maintain the office calendar; assist other admins with appointments and meetings.
• Plan, implement visits and events; provide ODTA support.
• Develop methods for office automation; ensure quality and compliance of correspondence.
• Use software to create, edit, print forms and generate reports; create graphs and charts for reports.

Skills

Administrative support

Calendar management

Communication

Office procedures

Education

Bachelor's degree

Tools

Microsoft Office

Excel

PowerPoint

Database/Spreadsheet software

Job description

READY TO JOIN OUR TEAM?

Looking for a position where you can use your administrative support services experiences? Do you have at least three years' experience providing administrative, clerical and office support duties to a government client?

ABOUT THIS ROLE

St. Michael's is hiring an Administrative Assistant to support a Department of Defense (DoD) client. As the Administrative Assistant, you must have experience in managing the operational schedule and long-range calendar of your principal. You will handle telephone calls, messages, short-fused taskers, and office calls.

LOCATION

MacDill AFB, Tampa, FL (on-site)

WHO YOU ARE

• Active Secret Clearance
• Bachelor's degree in any field (experience may be substituted for education)
• Three years' experience providing Administrative Assistance support

PRIMARY RESPONSIBILITIES

• Manage the operational schedule of the SOFM-A, SOFM-R and SOFM-FO (as needed) and maintain the long-range plan calendar
• Perform a full range of administrative, clerical and office support duties to include but not limited to; scheduling and providing administrative support; participating in special meetings and events and assisting with special projects; balancing administrative workload and providing advice and guidance on subjects related to administration and information management.
• Handle telephone calls, messages, short-fused taskers, and daily details of SOFM-A, SOFM-R and SOFM-FO offices (as needed) calls, briefings, and social functions; help with developing and initiating administrative methods and procedures concerning high interest items, flow of information, and processing of staff action packages.
• Research and resolve administrative issues and complaints; follow up to ensure complete and quality resolution; oversee and maintain the office calendar; and assist other administrators in making appointments and arranging meetings.
• Assist with planning and implementing visits, conferences, and other events involving distinguished visitors, guests, and/or groups; provide Organizational Defense Travel Administrator (ODTA) support.
• Independently develop methods and procedures for office automation tasks and identify and solve problems in existing methods or procedures. Perform quality assurance checks for all correspondence to ensure accuracy and compliance with standards, policies, and guidance within the Headquarters.
• Use software to create, copy, edit, store, retrieve, and print forms, memos and letters; use database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and use graphic software to provide graphs and charts for reports and presentations.

WHAT MAKES US DIFFERENT?

At St. Michael's, we believe in rewarding hard work and supporting the people who keep our country safe. As an employee-owned company, you can share in our success through the Employee Stock Ownership Plan (ESOP). We also offer a comprehensive benefits package that includes medical, dental, and vision insurance; a 401(k)-retirement plan; paid time off; and professional development support. Join a company with a conscience - one that invests in your well-being and professional growth. See all our benefits here: St. Michael's Benefits.

This position will remain open until filled.

St. Michael's is an Equal Opportunity Employer M/F/Disability/Vet. Reasonable Accommodation - If you need a reasonable accommodation when you apply for a position on our website, please contact us at 703-463-9463 or [e-mail]. When calling, please ask to speak with Human Resources. When sending an email, please include "Reasonable Accommodation" in the subject line of the email.