Executive Assistant (Top Secret Clearance Required)

St. Michael's Inc.; Tampa (FL); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement plan

Paid time off

Professional development support

Job summary

St. Michael's Inc. is hiring an Executive Assistant to support a Department of Defense client in Tampa, FL.

The role requires handling travel arrangements, preparing itineraries, and developing meeting agendas. Strong liaison with high-level military and governmental visits is essential for program oversight. The candidate should have a Top Secret/SI eligibility clearance and experience with SOCOM systems and MS Office.

Qualifications

• Top Secret Clearance with SCI Eligibility required.
• Knowledge of SOCOM systems for Form 14, DTS, TMT, SharePoint Portal desired.
• Familiarity with DoD administrative processes and meeting coordination preferred.

Responsibilities

• Management of PEO/Directorate Lead's email, with senior management level messaging as required.
• Coordinate and schedule internal/external meetings, conference calls, video teleconferences, and events.
• Manage PEO travel, prepare travel itinerary and provide meeting agendas, as required.
• Provides continuity in PEO/Director's absence.

Skills

Clearance

Education

Bachelor's Degree or equivalent experience

Tools

SOCOM systems for Form 14

Defense Travel System (DTS)

Task Management Tool (TMT)

SharePoint Portal

VTC Procedures

Meeting Scheduler

MS Office Suite

Job description

READY TO JOIN OUR TEAM?

Do you have Knowledge of SOCOM systems for Form 14, Defense Travel System (DTS), Task Management Tool (TMT) and Share Point Portal? Do you have a strong working Knowledge of Microsoft (MS) Office Suite software? If so, then we invite you to read on.

ABOUT THIS ROLE

St. Michael's is hiring an Executive Assistant to support a Department of Defense client. As an Executive Assistant, you will manage travel, prepare travel itinerary and provide meeting agendas. Our core value of Commitment is paramount as you will act as interface with high-level military and governmental visits/matters regarding program on Congressional Oversight.

LOCATION

Tampa, FL (on-site)

WHO YOU ARE

• Top Secret Clearance with SCI Eligibility
• Bachelor's Degree or 6 years related executive administrative work experience may be substituted for a Bachelor's Degree. Career-related Associate's Degree plus 4 years related executive administrative work experience may be substituted for a Bachelor's Degree.
• Knowledge of SOCOM systems for Form 14, Defense Travel System (DTS), Task Management Tool (TMT), Share Point Portal, VTC Procedures, Meeting Scheduler is highly desired.
• Flexibility to rotate to other PEO/DIR on a temporary bases, as required to meet mission objectives.

PRIMARY RESPONSIBILITIES

• Management of PEO/Directorate Lead's email, with senior management level messaging, as required.
• Coordinate and schedule internal/external meetings, conference calls, video teleconferences, and events.
• Manage PEO travel, prepare travel itinerary and provide meeting agendas, as required.
• Provides continuity in PEO/Director's absence.

WHAT MAKES US DIFFERENT?

At St. Michael's, we believe in rewarding hard work and supporting the people who keep our country safe. As an employee-owned company, you can share in our success through the Employee Stock Ownership Plan (ESOP). We also offer a comprehensive benefits package that includes medical, dental, and vision insurance; a 401(k)-retirement plan; paid time off; and professional development support. Join a company with a conscience - one that invests in your well-being and professional growth. See all our benefits here: St. Michael's Benefits.

This position will remain open until filled.

St. Michael's is an Equal Opportunity Employer M/F/Disability/Vet.

Reasonable Accommodation - If you need a reasonable accommodation when you apply for a position on our website, please contact us at 703-463-9463 or [e-mail]
When calling, please ask to speak with Human Resources.
When sending an email, please include "Reasonable Accommodation" in the subject line of the email.