Administrative Assistant | Scottsdale, AZ

IMEG Corp.; Scottsdale (AZ); On-site; USD 36,000 - 46,000; Full time

Benefits offered by this job

100% ESOP

Dress for Your Day

Generous PTO

Wellness credit

Calm subscription

MEG AI platform access

Tuition reimbursement

Job summary

IMEG Corp. in Scottsdale, AZ is seeking an Administrative Assistant to provide essential administrative support for engineering teams and manage day-to-day office tasks.

You will handle mail, scheduling, travel arrangements, and document templates while maintaining confidentiality and teamwork across departments. A proactive, detail-oriented candidate thrives in a busy office environment.

Qualifications

• High school diploma or GED is required.
• 1 year experience with engineering administration is preferred.
• Proficient in MS Office (Word, Excel, Outlook) with strong communication.
• Ability to multi-task and support multiple teams and projects.

Responsibilities

• Follow and promote IMEG Standards.
• Assist assigned team and other teams as needed.
• Maintain confidentiality of project, client, corporate, and employee matters.
• Work with engineering specifications for all applicable disciplines.
• Attend and contribute to group meetings.
• Answer phones as needed and route inquiries.
• Arrange meetings and travel for the team or office.
• Handle incoming and outgoing mail and shipping as needed.

Skills

Multi-tasking

Communication

Organizational skills

Team collaboration

Self-motivation

Customer service orientation

Work independently

Adaptability

Education

High School Diploma/GED

Associate Degree (preferred)

Tools

MS Office Suite (Word, Excel, Outlook)

Job description

Administrative Assistant | Scottsdale, AZ# IMEG Careers## Administrative Assistant | Scottsdale, AZApply: Phoenix, AZ: Full time: Posted Today: R-16921**Administrative Assistant | Scottsdale, AZ***100% Employee-Owned · Big-firm resources, local-team relationships, ONE IMEG culture* IMEG is hiring an Administrative Assistant in Scottsdale, AZ, to provide administrative support for assigned engineering teams and complete day-to-day administrative tasks. This role also uses and reviews IMEG standard document templates. You will work within the team's monetary budget and collaborate with cross-functional teams to help meet project goals and client expectations. The role also supports engineering specifications and day-to-day office coordination. **At a Glance****Location:** Scottsdale, AZ**Discipline:** Administrative Services**Markets:** Education**Ownership:** 100% employee-owned (ESOP)**Work Schedule:** Full-time in office**Sponsorship:** Not available **What You'll Do*** Follow and promote IMEG Standards.* Assist assigned team and other teams as needed.* Maintain confidentiality of project, client, corporate, and employee matters.* Work with engineering specifications for all applicable disciplines.* Attend and actively contribute to group meetings.* Answer phones as needed.* Arrange meetings and travel as needed for the team or office.* Handle incoming and outgoing mail and shipping as needed. **What You'll Bring****Required Education*** High School Diploma/GED required **Experience*** No experience required, 1 year experience with engineering administration preferred **Required Skills/Abilities*** Ability to multi-task* Ability to work with staff of all levels* Strong communication and organizational skills* Proficient in MS Office Suite including but not limited to Word, Excel, and Outlook* Strong customer service orientation coupled with the ability to exhibit and maintain a positive attitude* Team player but also able to work on own initiative* Self-motivated and flexible **Preferred*** Associate Degree preferred **About the Team*** Service mix spans education and industrial work, with a broad active portfolio covering higher education, hospitality, healthcare, telecom and utility, tribal and government, and mixed commercial projects. Full MEP delivery is the backbone, with frequent construction-administration support and recurring fire protection, technology, and energy-modeling involvement.* The team also supports labs, cleanrooms, central-plant work, public and tribal facilities, hotels, senior living, and utility and telecom infrastructure upgrades. Its portfolio reflects multidisciplinary MEP coordination for complex renovation and expansion work across the Southwest.* Recent work includes Northern Arizona University / Thermal Storage and FIeldhouse Ice Hockey, Education; Grand Canyon Lookout Studio Restoration / Grand Canyon Village, Arizona / Amend 003 CA Services, Government (Federal); and Grand Canyon National Park Lodges / Grand Canyon, AZ / Grand Canyon Lookout Studio Phase II, Commercial. **Why IMEG**We put people at the center of who we are, creating positive outcomes for people, communities, and our planet.* Employee ownership (ESOP), fully vested at all times, with a 3% to 6% company contribution, plus year-end profit sharing* IDEA Program: a firm-wide innovation accelerator where employees across every discipline develop and scale new tools, from VR and AI to carbon-reduction technology* PE, SE, and other license exam prep and support, with a clear path from EIT to PE* Dress for Your Day flexibility (wear what fits your day)* Generous time off, including 6 paid holidays and 3 additional floating holidays* Medical, dental, and vision coverage starting day one, with preventive care at 100%, a $50/month wellness credit, and a Calm subscription* MEG, our in-house AI platform, helps employees find information and build agents that streamline project workflows and calculations **Bring Your Career to IMEG**Apply today to support teams and projects that create positive outcomes for people, communities, and our planet.**IMEG**, an employee-owned corporation, is committed to investing in employees’ futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.