Administrative Assistant | Scottsdale, AZ

IMEG; Phoenix (AZ); On-site; USD 36,000 - 42,000; Full time

Benefits offered by this job

Employee ownership (ESOP)

Health insurance

Paid time off (PTO)

Tuition reimbursement

Job summary

IMEG is hiring an Administrative Assistant in Scottsdale, AZ to provide administrative support for assigned engineering teams and manage day-to-day office tasks using IMEG templates. You will assist cross-functional teams, handle meetings, travel arrangements, mail and shipping, and help maintain project confidentiality while contributing to office coordination and client expectations.

This full-time, in-office role offers ESOP ownership, competitive benefits, and opportunities to develop skills

Qualifications

• Ability to multi-task and manage competing priorities.
• Strong communication and organizational skills.
• Proficiency with Word, Excel, and Outlook in a professional setting.

Responsibilities

• Follow and promote IMEG Standards.
• Assist assigned team and other teams as needed.
• Maintain confidentiality of project, client, corporate, and employee matters.
• Work with engineering specifications for all applicable disciplines.
• Attend and actively contribute to group meetings.
• Answer phones as needed.
• Arrange meetings and travel as needed for the team or office.
• Handle incoming and outgoing mail and shipping as needed.

Skills

Multi-tasking

Communication

MS Office Suite

Customer service

Team player

Initiative

Self-motivated

Education

High School Diploma/GED

Tools

MS Office Suite

Job description

Big-firm resources, local-team relationships, ONE IMEG culture

100% Employee-Owned

Big-firm resources, local-team relationships, ONE IMEG culture

IMEG is hiring an Administrative Assistant in Scottsdale, AZ, to provide administrative support for assigned engineering teams and complete day-to-day administrative tasks. This role also uses and reviews IMEG standard document templates.

You will work within the team's monetary budget and collaborate with cross-functional teams to help meet project goals and client expectations. The role also supports engineering specifications and day-to-day office coordination.

At a Glance

Location: Scottsdale, AZ

Discipline: Administrative Services

Markets: Education

Ownership: 100% employee-owned (ESOP)

Work Schedule: Full-time in office

Sponsorship: Not available

What You'll Do

• Follow and promote IMEG Standards.
• Assist assigned team and other teams as needed.
• Maintain confidentiality of project, client, corporate, and employee matters.
• Work with engineering specifications for all applicable disciplines.
• Attend and actively contribute to group meetings.
• Answer phones as needed.
• Arrange meetings and travel as needed for the team or office.
• Handle incoming and outgoing mail and shipping as needed.

What You'll Bring

Required Education

• High School Diploma/GED required

Experience

• No experience required, 1 year experience with engineering administration preferred

Required Skills/Abilities

• Ability to multi-task
• Ability to work with staff of all levels
• Strong communication and organizational skills
• Proficient in MS Office Suite including but not limited to Word, Excel, and Outlook
• Strong customer service orientation coupled with the ability to exhibit and maintain a positive attitude
• Team player but also able to work on own initiative
• Self-motivated and flexible

Preferred

• Associate Degree preferred

About The Team

• Service mix spans education and industrial work, with a broad active portfolio covering higher education, hospitality, healthcare, telecom and utility, tribal and government, and mixed commercial projects. Full MEP delivery is the backbone, with frequent construction-administration support and recurring fire protection, technology, and energy-modeling involvement.
• The team also supports labs, cleanrooms, central-plant work, public and tribal facilities, hotels, senior living, and utility and telecom infrastructure upgrades. Its portfolio reflects multidisciplinary MEP coordination for complex renovation and expansion work across the Southwest.
• Recent work includes Northern Arizona University / Thermal Storage and FIeldhouse Ice Hockey, Education; Grand Canyon Lookout Studio Restoration / Grand Canyon Village, Arizona / Amend 003 CA Services, Government (Federal); and Grand Canyon National Park Lodges / Grand Canyon, AZ / Grand Canyon Lookout Studio Phase II, Commercial.

Why IMEG

We put people at the center of who we are, creating positive outcomes for people, communities, and our planet.

• Employee ownership (ESOP), fully vested at all times, with a 3% to 6% company contribution, plus year-end profit sharing
• IDEA Program: a firm-wide innovation accelerator where employees across every discipline develop and scale new tools, from VR and AI to carbon-reduction technology
• PE, SE, and other license exam prep and support, with a clear path from EIT to PE
• Dress for Your Day flexibility (wear what fits your day)
• Generous time off, including 6 paid holidays and 3 additional floating holidays
• Medical, dental, and vision coverage starting day one, with preventive care at 100%, a $50/month wellness credit, and a Calm subscription
• MEG, our in-house AI platform, helps employees find information and build agents that streamline project workflows and calculations

IMEG, an employee-owned corporation, is committed to investing in employees’ futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.

IMEG is committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex (including sexual orientation or gender identity), gender, national origin, disability, age, genetic information (including family medical history), parental status (including pregnancy, childbirth or related medical conditions including lactation), ethnic origin, hair type (including hairstyle or hair texture), citizenship status, marital status, military service, veteran’s status, political affiliation, non-merit-based factors, or any other characteristic protected by law. In accordance with antidiscrimination law, it is the purpose of this policy to put into effect these principles and mandates. IMEG prohibits discrimination and harassment of any type. IMEG conforms to the spirit as well as to the letter of all applicable laws and regulations.

All applicants have the right to request access, correction, and deletion of their personal information from our system. In order to make a request, please email [e-mail].