Administrative Assistant/School Receptionist

Greene County Middle School; Snow Hill (NC); On-site; USD 31,000 - 44,000; Full time

Job summary

Greene County Middle School in Snow Hill, NC, is seeking an Administrative Assistant/School Receptionist. The role supports the Principal, greets visitors, answers calls, and helps manage school operations, data entry, and confidential records.

Essential duties include coordinating attendance, security, and transportation programs, maintaining a safe environment, and preparing required reports. Strong communication and organizational skills are essential for success in this full-time position.

Qualifications

• High school diploma or equivalent; some college preferred.
• At least two years of administrative experience with office responsibilities and data entry.
• Strong communication and organizational skills.
• Proficient in Google Suites and standard computer applications.
• Ability to handle confidential information and meet deadlines.

Responsibilities

• Greet visitors and answer phones, supporting daily school operations.
• Assist in planning, organizing, and coordinating school activities and programs.
• Maintain attendance, safety, and security procedures under supervision of the Principal.
• Enter data accurately and maintain confidential records.
• Prepare reports as required by district, local, state, or federal guidelines.
• Support community relations and coordination with staff and families.
• Monitor and supervise school events and student movement as assigned.

Skills

Oral and written communication

Clear, concise writing

Independent work

Time and project management

Discretion with confidential matters

Education

High school diploma or equivalent

Tools

Google Suites

Computer applications

Job description

Greene County Schools Greene County Middle School - Snow Hill, North Carolina Open in Google Maps

Administrative Assistant/School Receptionist

Greene County Schools Greene County Middle School - Snow Hill, North Carolina Open in Google Maps

Job Description

Administrative Assistant/School Receptionist

Job Description: Under the direction of the Principal, the Receptionist is responsible for assisting in the planning, organization, coordination, administration, and management of school operations, activities, and programs. The school receptionist helps create a safe and clean environment within the school, while also greeting visitors, answering phones, overseeing building entry and security procedures. The school receptionist is expected to accurately enter data, and maintain confidential records. The school receptionist is also responsible for administrative support, project coordination, and logistical support.

Essential Functions

1. Interacts with the general public, school personnel and students in a professional manner.
2. Coordinates and supervises the daily operation of the school’s attendance program, security functions, transportation, and works in cooperation with school board office administrators and supervisors who have districtwide responsibility for these programs and operations.
3. Works with the Principal to establish a safe and secure learning environment for students and staff. Develops plans for emergency situations in collaboration with other administrators, staff, and public safety agencies.
4. Assists the Principal in ensuring that the school’s policies and procedures meet state, federal, and county/school board requirements.
5. Supervises and evaluates the daily activities of any assigned personnel.
6. Assists the Principal in establishing and sustaining positive relationships with the community and other service organizations to foster understanding and solicit support for students and their families.
7. Monitors halls, school grounds, and pupil movement to ensure a safe and orderly environment at the assigned school.
8. Attends and supervises school sponsored events and activities as assigned.
9. Articulates and supports school safety initiatives to the faculty and school community.
10. Seeks ways to develop and sustain a climate of mutual respect between and among the students, staff and adults who participate at the school.
11. Assist and as directed, prepares related reports and records as required by the school district, local, state, or federal government.
12. Models non discriminatory practices in all activities.
13. Performs any other related duties as assigned by the Principal or other appropriate administrators.
14. Be alert and always report suspicious activity to school authorities and or other applicable entities.

Required Knowledge, Skills, and Abilities

1. Excellent oral and written communication skills
2. Ability to quickly write, clear, concise, grammatically, and factually correct content.
3. Ability to work independently with minimal supervision.
4. Flexibility and adaptability to changing situations, priorities, and workloads.
5. Excellent organizational, time management, and project management skills.
6. Ability to exercise discretion with confidential and sensitive matters.
7. Ability to respond effectively with calm, tact, and sound judgment in stressful situations.
8. Knowledge and understanding of public education goals, objectives, and policies.
9. Knowledge of the school district and local community.
10. Knowledge of use of Google Suites and computer applications.

Minimum Qualifications

High school degree or equivalent required, some college preferred. At least two years administrative experience with a variety of office responsibilities and data entry.

Position Information

Position Type: Full-Time

Salary: $2,785 to $3,900 Per Month

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Phil Cook , Principal
• Greene County Middle School
• Phone: [phone]