Administrative Assistant

Young World Physical Education; Smithfield (NC); On-site; USD 30,000 - 45,000; Full time

Job summary

Young World Physical Education is hiring an Administrative Assistant to provide critical support for leadership and administrative functions. This role demands effective communication with various stakeholders, processing financial documentation, and managing operational tasks to ensure smooth administrative work.

The ideal candidate should possess a high school diploma (GED preferred), significant relevant experience, and proficiency in technology like Microsoft Office. This full-time position is essential in aiding the district's educational mission.

Qualifications

• Minimum of 3 years related experience.
• Ability to communicate effectively orally and in writing.
• Experience in office management preferred.

Responsibilities

• Provide administrative support for Associate Superintendent.
• Process leave and travel reimbursement requests.
• Enter purchase orders and submit invoices using Finance software.

Skills

Proficient in Google and Microsoft Office

Effective communication

Office management

Education

High school diploma or GED

Associate’s degree in related area preferred

Tools

Finance software

Automated office equipment

Job description

Administrative Assistant

Johnston County Public Schools School Improvement Services – Smithfield, North Carolina.

Job Details

• Job ID: 5734947
• Application Deadline: Posted until filled
• Posted: May 22, 2026 4:00 AM (UTC)
• Starting Date: Immediately
• Term of Employment: 12 Months
• Position Type: Full-Time

Job Description

Johnston County Public Schools School Improvement Services

• Position: Administrative Assistant
• Location: School Improvement Services
• Salary: Grade 66
• Reports to: Associate Superintendent
• Reports to: Area Assistant Superintendents (High, Middle, Elementary)

Qualifications and Attributes

• High school diploma or GED from regionally or nationally accredited institution.
• Minimum of 3 years related experience.
• Associate’s degree in related area preferred.
• Experience in office management preferred.
• Proficient in technology skills using Google and Microsoft Office, specifically spreadsheets and word processing.
• Ability to communicate effectively orally and in writing.

Duties and Responsibilities

• Provide administrative support for Associate Superintendent and Area Assistant Superintendents.
• Work closely with central staff, principals, and schools as needed.
• Communicate effectively on the telephone and in person with senior staff.
• Process leave, travel reimbursement requests, and mileage requests for assigned staff.
• Gather and process agenda items, policies, and other information for weekly Cabinet meetings, monthly Board meetings, Principal and Assistant Principal monthly onboarding meetings and professional development sessions.
• Gather and manage assigned staff’s P-card transactions.
• Enter purchase orders, budget transfer requests, process requisitions, and submit invoices utilizing Finance software.
• Assist with the management and monitoring of budgets for applicable departments.
• Send policy updates to the North Carolina School Boards Association.
• Maintain an up-to-date online policy manual on the district website.
• Perform other duties and accept responsibilities as assigned.

Physical Requirements

• Must be able to physically perform the basic life operational functions of fingering, grasping, kneeling, sitting, walking, stooping, reaching, lifting, pushing, pulling, talking, seeing, hearing, and repetitive motion.
• Must be able to use a variety of automated office equipment such as computers, copiers, etc.

Job Requirements

• Citizenship, residency or work visa required

Johnston County Public Schools is an equal opportunity employer and does not discriminate in the employment or promotion of employees on the basis of gender, race, religion, age, national origin or disability.