Administrative Assistant - School Programs & Impact

Brightway Living & Learning; Town of Smithtown (NY); On-site; USD 37,000 - 50,000; Full time

Benefits offered by this job

Comprehensive Paid Training

Exceptional Benefits

Tuition reimbursement

Career Growth

Paid time off

Job summary

Brightway Living & Learning, located in Smithtown, NY, is seeking an Administrative Assistant III for the School Age Program. This full-time role offers a competitive salary and comprehensive benefits.

The Administrative Assistant III performs a broad range of clerical and staff support duties, requiring independent judgement and knowledge of policies. Candidates should have at least two years of secretarial experience and strong organizational and communication skills.

Qualifications

• Two (2) years’ experience as a secretary or administrative assistant.
• Formal secretarial or office management training in lieu of experience may be substituted for experience.
• Demonstrable computer skills including fluency on those program applications currently utilized for word processing and/or data input in the assigned hiring division.
• Must have a high level of interpersonal skill and consistently display poise and tact.
• Requires attention to detail and ability to find solutions to various administrative problems.
• Ability to establish priorities and work with limited direct supervision.
• Analytic abilities.
• Ability to compose, create and edit written material; effectively communicate both orally and in writing.
• Excellent knowledge of secretarial office procedures
• Excellent organizational and project coordination skills.

Responsibilities

• Oversees and/or performs a range of diverse administrative activities for the program, including, word processing and data input which may be confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports and other materials.
• Greets and directs visitors; accepts, screens and routes telephone calls.
• Answers general inquiries concerning activities and operations of program.
• Performs a range of staff and/or operational support activities.
• Establishes, maintains, processes, and updates files, records and other materials; orders supplies.
• Performs routine analysis and calculations on files, data basis, and recurring reports, such as payroll, time sheets, etc.
• Sorts, screens and distributes incoming mail; drafts responses to inquiries.
• Prepares photocopies, faxes, and operates a variety of office equipment.
• Performs miscellaneous job-related duties as assigned.
• Assists departmental administrator(s) in problem solving, project planning and development and execution of stated goals and objectives.
• Administers office operations or a specialized program function of specific department or program providing administrative support directed towards meeting the goals and objectives of the program.

Skills

Two years experience

Interpersonal skills

Attention to detail

Communication skills

Supervision less work

Analytic abilities

Organizational skills

Education

Secretarial/Office management training

Tools

Word processing

Data input

Microsoft Office

Job description

Brightway Living & Learning, located in Smithtown, NY, is seeking an Administrative Assistant III for the School Age Program. This full-time role offers a competitive salary and comprehensive benefits.

The Administrative Assistant III performs a broad range of clerical and staff support duties, requiring independent judgement and knowledge of policies. Candidates should have at least two years of secretarial experience and strong organizational and communication skills.