Administrative Assistant - School Age Program

Brightway Living & Learning; Town of Smithtown (NY); On-site; USD 37,000 - 50,000; Full time

Benefits offered by this job

Comprehensive Paid Training

Exceptional Benefits

Tuition reimbursement

Career Growth

Paid time off

Job summary

Brightway Living & Learning, located in Smithtown, NY, is seeking an Administrative Assistant III for the School Age Program. This full-time role offers a competitive salary and comprehensive benefits.

The Administrative Assistant III performs a broad range of clerical and staff support duties, requiring independent judgement and knowledge of policies. Candidates should have at least two years of secretarial experience and strong organizational and communication skills.

Qualifications

• Two (2) years’ experience as a secretary or administrative assistant.
• Formal secretarial or office management training in lieu of experience may be substituted for experience.
• Demonstrable computer skills including fluency on those program applications currently utilized for word processing and/or data input in the assigned hiring division.
• Must have a high level of interpersonal skill and consistently display poise and tact.
• Requires attention to detail and ability to find solutions to various administrative problems.
• Ability to establish priorities and work with limited direct supervision.
• Analytic abilities.
• Ability to compose, create and edit written material; effectively communicate both orally and in writing.
• Excellent knowledge of secretarial office procedures
• Excellent organizational and project coordination skills.

Responsibilities

• Oversees and/or performs a range of diverse administrative activities for the program, including, word processing and data input which may be confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports and other materials.
• Greets and directs visitors; accepts, screens and routes telephone calls.
• Answers general inquiries concerning activities and operations of program.
• Performs a range of staff and/or operational support activities.
• Establishes, maintains, processes, and updates files, records and other materials; orders supplies.
• Performs routine analysis and calculations on files, data basis, and recurring reports, such as payroll, time sheets, etc.
• Sorts, screens and distributes incoming mail; drafts responses to inquiries.
• Prepares photocopies, faxes, and operates a variety of office equipment.
• Performs miscellaneous job-related duties as assigned.
• Assists departmental administrator(s) in problem solving, project planning and development and execution of stated goals and objectives.
• Administers office operations or a specialized program function of specific department or program providing administrative support directed towards meeting the goals and objectives of the program.

Skills

Two years experience

Interpersonal skills

Attention to detail

Communication skills

Supervision less work

Analytic abilities

Organizational skills

Education

Secretarial/Office management training

Tools

Word processing

Data input

Microsoft Office

Job description

Job Category: Prgrm Admin/Admin 500/600

Requisition Number: ADMIN005604

• Posted : October 27, 2026
• Full-Time
• Hourly Range : $19.13 USD to $25.40 USD
• Rate : $19.13 USD per hour

Locations

Showing 1 location

Smithtown, NY 11787, USA

Description

ADMINISTRATIVE ASSISTANT - SCHOOL AGE PROGRAM

Salary range: $37,303.50 - $49,530.00/yr

About Brightway Living & Learning: Brightway Living & Learning is a premier non-profit provider of human services on Long Island, including educational, residential, day habilitation, and vocational programs. Building on a 65-year legacy as the Developmental Disabilities Institute (DDI), Brightway supports over 1,600 children and adults with autism and other developmental disabilities through a full continuum of care. By employing persistence, adaptability, and the power of behavioral science, Brightway’s dedicated professionals enable individuals to grow, learn, and meet milestones at their own pace. Discover more about our mission and our "All Ways Forward" approach at brightwayny.org.

The Role: Under general supervision, performs a variety of administrative and staff support duties for a specified administrator, program or department, which require a range of skills and a knowledge of organizational policies and procedures. The duties of the Administrative Assistant III differ from those of the Administrative Assistant II in that they require a greater level of independent judgement and may include responsibilities of greater complexity.

What You Bring to Brightway:

• Two (2) years’ experience as a secretary or administrative assistant.
• Formal secretarial or office management training in lieu of experience may be substituted for experience.
• Demonstrable computer skills including fluency on those program applications currently utilized for word processing and/or data input in the assigned hiring division.
• Must have a high level of interpersonal skill and consistently display poise and tact.
• Requires attention to detail and ability to find solutions to various administrative problems.
• Ability to establish priorities and work with limited direct supervision.
• Analytic abilities.
• Ability to compose, create and edit written material; effectively communicate both orally and in writing.
• Excellent knowledge of secretarial office procedures
• Excellent organizational and project coordination skills.

What You'll Do:

• Oversees and/or performs a range of diverse administrative activities for the program, including, word processing and data input which may be confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports and other materials.
• Greets and directs visitors; accepts, screens and routes telephone calls.
• Answers general inquiries concerning activities and operations of program.
• Performs a range of staff and/or operational support activities.
• Establishes, maintains, processes, and updates files, records and other materials; orders supplies.
• Performs routine analysis and calculations on files, data basis, and recurring reports, such as payroll, time sheets, etc.
• Sorts, screens and distributes incoming mail; drafts responses to inquiries.
• Prepares photocopies, faxes, and operates a variety of office equipment.
• Performs miscellaneous job-related duties as assigned.
• Assists departmental administrator(s) in problem solving, project planning and development and execution of stated goals and objectives.
• Administers office operations or a specialized program function of specific department or program providing administrative support directed towards meeting the goals and objectives of the program.

What You Must Be able to Do:

• Move, transport, position or install office equipment up to 15 pounds.
• Retrieve/refile charts
• Communicate via telephone
• Remain stationary for up to 2 hours
• Detect, observe, perceive, and identify objects on a computer screen

Why You'll Love This Job :

• Build Meaningful Relationships: Develop strong connections with individuals and their families.
• Learn and Grow: Benefit from ongoing training and professional development.Be Part of a Supportive Team: Work with passionate and dedicated colleagues.
• Experience Job Satisfaction: Feel a deep sense of accomplishment knowing your work matters.
• Exceptional Work-Life Balance: Generous paid time off.

Here’s How We Support You:

• Comprehensive Paid Training: Get the skills you need to succeed.
• Exceptional Benefits: Including medical, dental, vision, life insurance, FSA, and EAP.
• Invest in Your Future: Tuition reimbursement opportunities.
• Career Growth: Opportunities for advancement within Brightway Living & Learning.
• And More: Paid time off and other valuable benefits!

If You Are:

• Empathic, compassionate, and patient
• Positive, energetic, and enthusiastic
• A good communicator and team player
• Passionate about making a difference

Brightway Living & Learning is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to actual or perceived race, color, sex, pregnancy, reproductive decision making, gender expression or identity, national origin, disability, military status, creed, religion, age, sexual orientation, marital status, genetic information, status as a victim of domestic violence or any other group protected by federal, state or local law. We are committed to creating a deep sense of belonging and a culture where all applicants and employees feel welcomed, valued and respected. At Brightway, we believe that with the right support, progress is always possible.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.