Administrative Assistant – Scholastic

Chslearn; Harrisburg (Dauphin County); On-site; USD 27,000 - 36,000; Full time

Job summary

Catherine Hershey Schools for Early Learning in Hershey, PA seeks an Administrative Assistant to support daily operations, coordinate staffing, manage schedules, and greet families, ensuring a welcoming and professional environment.

The role requires a High School Diploma or equivalent and 3+ years of administrative experience, with strong MS Office skills and a commitment to serving low-income families in a mission-driven setting.

Qualifications

• High School Diploma or equivalent.
• At least 3 years of administrative assistant experience.
• Experience supporting a facility launch or start-up is preferred.
• Comfortable working with diverse families and low-income communities.
• Proficient with MS Office and willing to learn new tools.
• Strong time management and organizational skills.

Responsibilities

• Coordinate internal and external meetings and manage staff appointments.
• Perform general clerical duties and filing.
• Maintain and organize paper and electronic files and audit trails.
• Collaborate with Center leadership on ad-hoc tasks.
• Take notes, manage calendars, and coordinate events.
• Disseminate information and draft correspondences.
• Arrange mail, supplies, and travel for senior staff.
• Develop office procedures including fiduciary processes.

Skills

MS Office

Time management

Organizational skills

Multi-tasking

Communication

Customer service

Problem solving

Attention to detail

Team player

Education

High School Diploma or equivalent

Tools

MS Office

Job description

The Scholastic Administrative Assistant is passionate about supporting children, families, and educators in a mission-driven environment. This individual plays a critical role in the daily operations of the Center by coordinating classroom staffing, maintaining teacher schedules, and ensuring compliance with classroom ratio requirements.

Working closely with the Assistant Directors, the Scholastic Administrative Assistant serves as a key point of communication and organization for the Center. Each day, this individual will monitor staffing needs, adjust classroom coverage in response to employee absences, and collaborate with leadership to ensure classrooms are appropriately staffed and operating smoothly.

In addition to supporting scholastic operations, the Administrative Assistant serves as the first point of contact for families and visitors. This role is responsible for managing the front desk, greeting families each morning, answering inquiries, and helping create a welcoming and professional environment.

This position pays $19.86 -$25.96 per hour depending on experience. The shift for this position is 6:45 - 3:15, Monday - Friday.

Responsibilities:

• Coordinating internal and external meetings and managing staff appointments
• Performing general clerical duties
• Maintaining and organizing paper and electronic files/records and easily tracking up-to-date documents and audit trails
• Working closely with the CHS Hershey Center Director and CHS Hershey leadership team on ad-hoc activities and administrative duties
• Taking notes, organizing calendars, and managing internal office events
• Coordinating, consolidating, and disseminating information
• Drafting correspondences, creating reports, and PowerPoint presentations
• Sorting and distributing internal mail and arranging outgoing mail
• Ordering, maintaining, and coordinating supplies for CHS Hershey staff
• Developing new office procedures including fiduciary processes
• Greeting and assisting visitors to CHS Hershey
• Troubleshooting and coordinating repairs to office equipment
• Replying to general public inquiries through email, telephone, or in-person
• Booking conference rooms/calls, hotel, and travel for CHS Hershey senior team members
• Providing office oversight and other duties as needed

Qualifications:

• High School Diploma or equivalent
• At least 3 years of experience in an administrative assistant role or similar (experience helping to launch a new office is preferred)
• Demonstrated understanding of and ability to effectively work with low-income families
• Comfortability with technology including MS Office Suite (Outlook, Word, Excel and PowerPoint) and/or willingness to learn
• Excellent project management skills, including time management, organizational skills, ability to multi- task, and prioritize assigned tasks
• Responsible, enthusiastic, and cares about working in a mission-focused organization
• Willingness to be held accountable and receive feedback
• Commitment to the mission and values of CHS and MHS and demonstrated high degree of integrity as all MHS and CHS staff are considered to be role models for students
• Ability to lift ~25 lbs., and be flexible with light physical activity such as opening filing cabinets and bending/standing as necessary
• Ability to work in a fast-paced environment with changing priorities
• Ability to proactively identify problems and implement solutions
• U.S. work authorization and successful completion of pre-employment background checks and clearances

Who we are and what we’re looking for

At CHS, we are leaders passionate about early childhood education and community betterment. Our work is driven by the desire to endow children with the resources for educational and physical well-being, while supporting and empowering their families. We listen to the needs of our diverse community and adapt to give everyone a voice. We hold each-other accountable for bringing our best and most authentic selves to school every day, creating an environment of mutual respect.

We strive to build a team of individuals that is passionate about our mission, brings in new creative ideas, and loves their work. If this sounds like you, we look forward to seeing your application.

About Catherine Hershey Schools for Early Learning

At Catherine Hershey Schools for Early Learning, we nurture children, support them in discovering their world, and help them grow to reach their fullest potential. We are passionate educators, caregivers, and role models dedicated to successful early childhood development. We believe that a rich and solid foundation, along with a nurturing and supportive environment, is critical to helping children grow. We focus on the whole child, helping them flourish in mind and body. And we set them on a path to become their strongest, brightest, and best selves in school and beyond.

Catherine Hershey’s dream was to provide children with a well-rounded education. That dream lives on in her name and is our mission at Catherine Hershey Schools for Early Learning.

We urge you to apply through our website. Please use this troubleshooting guide if you have any difficulty submitting your online application.

View more exciting job opportunities at Milton Hershey School.

Catherine Hershey Schools for Early Learning does not discriminate against applicants or employees, in hiring, promotion or any terms or conditions of employment, on the basis of race, color, national or ethnic origin, ancestry, sex, age, religion or religious creed, veteran status, disability or use of a guide or support animal because of the blindness, deafness or physical handicap of the user or because the user is a handler or trainer of support or guide animals, or any other status protected under applicable federal or Pennsylvania law.

Catherine Hershey Schools for Early Learning are subsidiaries of Milton Hershey School and are staffed and operated independently of the Milton Hershey School core model.

Catherine Hershey Schools for Early Learning will not tolerate any form of harassment or discrimination on the basis of race, color, national or ethnic origin, ancestry, sex, age, religion or religious creed, veteran status, disability, or any other status protected under applicable federal or Pennsylvania law (collectively "Protected Characteristics"), against any applicant for admission, enrolled children, or any other individual(s) who participate(s) in the programs, services, and activities at our Centers.