Administrative Assistant: Scheduling & Office Support

ServiceMaster Restore; Village of Port Chester (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

ServiceMaster Restore is seeking an Administrative Assistant in Port Chester, NY to provide crucial administrative support to the business owners, management team and staff. The ideal candidate will manage schedules, handle payroll processing, invoices, phones, and basic office tasks using multiple software programs.

The role requires proven experience as an administrative assistant, proficiency in Word, Excel, Outlook and PowerPoint, excellent written and verbal communication, and strong

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment.
• Excellent written and verbal communication with strong attention to detail.
• Ability to multitask, prioritize, and manage time in a fast-paced environment.
• Strong organizational skills and ability to maintain confidentiality and professionalism.
• Experience in the restoration industry or related field is a plus.

Responsibilities

• Telephone: Respond to calls courteously and promptly; schedule appointments; convey information clearly.
• Appointments: Schedule sales appointments; complete estimates and job forms; provide directions to customers.
• Processing Completed Work: File copies; send invoices; ensure timely processing of service checks.
• General Office Skills: Typing accuracy, filing, understand ServiceMaster systems; maximize productivity.

Skills

Microsoft Office Suite

Communication skills

Multitasking

Organizational skills

Confidentiality & professionalism

Restoration industry experience

Education

Experience as administrative assistant

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

ServiceMaster Restore is seeking an Administrative Assistant in Port Chester, NY to provide crucial administrative support to the business owners, management team and staff. The ideal candidate will manage schedules, handle payroll processing, invoices, phones, and basic office tasks using multiple software programs.

The role requires proven experience as an administrative assistant, proficiency in Word, Excel, Outlook and PowerPoint, excellent written and verbal communication, and strong