Administrative Assistant - Scheduling & Exec Support

McFarland Clinic; Ames (IA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k)

PTO

Job summary

McFarland Clinic is seeking an Administrative Assistant for our Ames office. You will greet visitors, answer calls, and support the Administration Department with scheduling and communications to patients, providers, and staff.

Responsibilities include coordinating physician and executive meetings, drafting correspondence, and maintaining confidential files. A High School Diploma is required; an Associate degree is preferred. Mon-Fri, 7:30 AM–5:00 PM; benefits package offered.

Qualifications

• Greets visitors and answers calls as part of the Administration Department.
• Coordinates and schedules Physician, Department, and Executive staff meetings.
• Maintains confidentiality and prepares contracts/reports under direction of Executive staff.

Responsibilities

• Greet individuals and answer the telephone to assist callers.
• Coordinate and schedule Physician, Department, and Executive Staff meetings.
• Relay accurate information to patients, physicians and staff regarding Clinic policies.
• Prepare contracts and agreements as directed by the Executive Staff.
• Assist with special projects and provider-specific reports.

Skills

Customer service

Team player

Microsoft Office

Education

High School Diploma/GED/HiSET

Associate degree in Business Admin or related field (preferred)

Tools

Microsoft Word

Excel

PowerPoint

OneDrive

Job description

McFarland Clinic is seeking an Administrative Assistant for our Ames office. You will greet visitors, answer calls, and support the Administration Department with scheduling and communications to patients, providers, and staff.

Responsibilities include coordinating physician and executive meetings, drafting correspondence, and maintaining confidential files. A High School Diploma is required; an Associate degree is preferred. Mon-Fri, 7:30 AM–5:00 PM; benefits package offered.