Administrative Assistant (FT) | Administration | Ames | 2026-217

McFarland Clinic; Ames (IA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k)

PTO

Job summary

McFarland Clinic is seeking an Administrative Assistant for our Ames office. You will greet visitors, answer calls, and support the Administration Department with scheduling and communications to patients, providers, and staff.

Responsibilities include coordinating physician and executive meetings, drafting correspondence, and maintaining confidential files. A High School Diploma is required; an Associate degree is preferred. Mon-Fri, 7:30 AM–5:00 PM; benefits package offered.

Qualifications

• Greets visitors and answers calls as part of the Administration Department.
• Coordinates and schedules Physician, Department, and Executive staff meetings.
• Maintains confidentiality and prepares contracts/reports under direction of Executive staff.

Responsibilities

• Greet individuals and answer the telephone to assist callers.
• Coordinate and schedule Physician, Department, and Executive Staff meetings.
• Relay accurate information to patients, physicians and staff regarding Clinic policies.
• Prepare contracts and agreements as directed by the Executive Staff.
• Assist with special projects and provider-specific reports.

Skills

Customer service

Team player

Microsoft Office

Education

High School Diploma/GED/HiSET

Associate degree in Business Admin or related field (preferred)

Tools

Microsoft Word

Excel

PowerPoint

OneDrive

Job description

Job Category: Administration - General

Requisition Number: ADMIN004675

• Posted : September 9, 2026
• Full-Time

Locations

Showing 1 location

Ames Main
Ames, IA 50010, USA

Description

McFarland Clinic is currently accepting applications for Administrative Assistant for its Ames office. Candidates should be service-oriented, a team player, and be able to provide extraordinary care, every day to our patients, providers, and staff

Responsibilities include: Greets individuals who come into Administration Department and answers the telephone to assist callers. Coordinates and accurately schedules Physician, Department, and Executive Staff meetings. Relays accurate information to patients, physicians and staff regarding Clinic policies and procedures where appropriate. Completes correspondence and performs other administrative duties as requested by Executive staff. Types contracts and agreements at the direction of the Executive Staff. Assists Executive Staff with special projects and provider-specific reports. Maintains strictest confidentiality. Gathers financial/operational information and prepares packets for medical Directors' departmental meetings. Maintains administrative files for signed agreements, Board of Director materials, and committee minutes. Maintains electronic files for providers' data.

Education

• High School Diploma, GED or HiSET.
• Associate degree in Business Administration, Administrative Professional Studies, or a related field is preferred.

Days: Monday - Friday

Hours: 7:30 AM - 5:00 PM.

Experience

• Three-years administrative office training and experience in an administrative office environment.
• Microsoft applications (Word, Excel, PowerPoint, OneDrive)

Pre-employment drug screen and criminal history background checks are a condition of hire.

McFarland Clinic offers a comprehensive benefits package, including health and dental insurance, 401(k), and PTO.

McFarland Clinic is central Iowa's largest physician-owned multi-specialty clinic. Join our team and join a group of caring professionals, dedicated to providing Extraordinary Care, Every Day! We value quality care and extraordinary service, trusting relationships and an exceptional workplace. Our organization has more than 80 years experience of caring for people. We welcome applicants who can help us enhance the health and well-being of our patients and communities we serve.

McFarland Clinic is an Equal Opportunity Employer
McFarland Clinic makes every effort to comply with all requirements of federal, state and local laws relating to Equal Employment Opportunity.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.