Administrative Assistant/Scheduler - Home Health Santa Clara, CA

Kaizen Lab Inc.; Santa Clara (CA); On-site; USD 35,000 - 50,000; Full time

Job summary

InTouch Home Care Inc., a leading provider of Home Health Care, seeks an Administrative Assistant in Santa Clara, California. The ideal candidate will manage scheduling, maintain paperwork and supplies, and greet visitors. Responsibilities include answering phones and coordinating meetings, with tasks that may involve delivering supplies.

Candidates should have a high school diploma, strong communication skills, and proficiency with Microsoft Office and Google Drive. Bilingual skills are preferred. Join us to support our dynamic team!

Qualifications

• High school diploma or equivalent; some college education preferred.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and Google Drive.
• Ability to lift up to 50 lbs.
• Driver's license and reliable transportation.

Responsibilities

• Answer phones and greet visitors.
• Assist with scheduling appointments and maintaining calendars.
• Coordinate staff and other meetings.
• Create and maintain filing systems.
• Ensure the supply room is replenished and maintained.

Skills

Written and verbal communication skills

Proficiency with Microsoft Office

Proficiency with Google Drive

Bilingual candidates preferred

Education

High school diploma or equivalent

Some college education preferred

Job description

InTouch Home Care Inc., is a leading Home Health Care provider looking for an Administrative Assistant to join our team.

JOB SUMMARY

Administrative assistants will be responsible for ensuring the organization is organized, paperwork is filed, supplies are maintained and replenished, mail is picked up and sorted, data entry is completed properly, assisting with scheduling visits and appointments, and ensuring that there is someone to greet visitors at the door.

Occasional job tasks may require the individual to leave the office to deliver or pick up supplies, including but not limited to lab samples, medical devices and systems, and physician orders. The individual may also be asked to provide in‑person interpreting services on an as needed basis.

JOB DESCRIPTION

• Answer phones and greet visitors.
• Assist with scheduling appointments and maintaining calendars.
• Coordinate staff and other meetings.
• Create and maintain filing systems, both electronic and physical.
• Coordinate and ensure the completion of clinical paperwork in a timely manner.
• Ensure the supply room is replenished, maintained and inventoried on an ongoing basis.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent; some college education preferred.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and Google Drive.
• Ability to lift up to 50 lbs.
• Driver's license and reliable transportation with sufficient insurance coverage.
• Bilingual (Russian/Ukrainian, Spanish, Vietnamese and/or Tagalog) candidates preferred.