Administrative Assistant/Scheduler

Core Dermatology; Peoria (IL); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short- and Long-Term Disability

401(k) retirement plan - Safe Harbor

Accident Insurance

Critical Illness Insurance

Hospital Indemnity Insurance

Paid time off

Paid holidays

Job summary

Core Dermatology in Peoria, IL seeks an experienced Administrative Assistant/Scheduler to manage patient intake, charting, and scheduling for Mohs and plastic surgery cases at the Peoria Ambulatory Surgery Center. Reporting to the Director of Surgical Services, the role requires organizing patient flow, coordinating hospital blocks, preparing documents, and using Epic and Elink to support procedures.

This full-time on-site position offers comprehensive benefits and a friendly team focused on

Qualifications

• High school diploma or equivalent required.
• Minimum of three years' work experience, preferably in a clinic or customer service.
• Must be highly organized and detail oriented.
• Proficiency in scheduling software and Microsoft Word.

Responsibilities

• Screens new patients for admission and assigns IDs; prepares new charts and enters geographic data.
• Schedules hospital and procedure rooms, including Mohs and plastic surgery cases.
• Builds charts, prints lab work, and gathers documentation for Mohs and local plastics cases.
• Coordinates with Director of Surgical Services to schedule hospital blocks.
• Uses Elink and Epic for medical clearance and testing paperwork.
• Enters times onto procedure fee sheets and collaborates with billing.

Skills

Highly organized

Detail oriented

Verbal communication

Scheduling software

Microsoft Word

Customer service

Education

High school diploma or equivalent

Tools

Epic

Elink

Job description

Core Dermatology is seeking an experienced Administrative Assistant/Scheduler to join our Peoria Ambulatory Surgery Center. This is a full-time position that will be on-site.

Position Overview

Reporting directly to the Director of Surgical Services, the Administrative Assistant/Scheduler will be responsible for numerous administrative duties for the surgery center, also responsible for the scheduling/coordinating of hospital and procedure rooms, follow up appointments, and Mohs cases.

Responsibilities

• Screens new patients for admission and assign permanent identification numbers to each, prepares new charts for each patient and enters all pertinent patient geographic data.
• Creates or updates current forms and assists with development of reports, as needed.
• Schedules new referrals for initial Path Tracking appointments with appropriate provider.
• Coordinates with Director of Surgical Services to schedule Proctor hospital blocks.
• Schedules all hospital cases.
• Responsible for building charts for all procedural cases, producing labels, printing lab work, and gathering all necessary documentation for Mohs and local Plastics cases.
• Assists Recovery Room nurses and Plastics Nurses in coordinating medical clearance and testing paperwork, using Elink and Epic along with contacting other medical offices.
• Responsible for building packet for History and Physical appointments prior to all hospital and PASC OR cases.
• Schedules Mohs/PR cases from To-Do List attempting a 1-2 business day turn around for initial contact.
• Coordinates Plastics and Mohs cases for repair as needed.
• Coordinates and schedules post-procedure and Mohs follow-up appointments at the time of initial procedure scheduling.
• Enters times onto all procedure fee sheets, scans to billing department once entered.
• All other administrative needs as assigned.
• Other activities to assist PASC Nurse Manager and Director of Surgical Services as needed.
• Works as a cohesive team with other staff to ensure efforts are coordinated and high-quality patient care is provided.
• Enhances professional growth and development through participation in educational programs, current literature, in-services/trainings, and attends other meetings as required.
• Maintains and assures confidentiality regarding patients, clients, other employees, or any information regarding the company.
• Adheres to all departmental and organizational policies and procedures.
• Maintains a positive attitude in working to achieve departmental and organizational goals.
• Exhibits professional behavior and communication to all patients, clients, and other employees.

Requirements

• High school diploma or equivalent required.
• Minimum of three (3) years work experience, preferably in a clinic setting or a customer service position.
• Must be highly organized and detail oriented.
• General knowledge of medical office procedures preferred but not required.
• Proficiency in scheduling software and Microsoft Word.
• Strong verbal communication skills with the ability to speak clearly and concisely.
• Ability to read, comprehend, and follow oral and written instructions accurately.
• Demonstrated ability to establish and maintain effective working relationships with patients, medical staff, and the public.
• Commitment to maintaining confidentiality of sensitive information.
• Strong problem-solving skills, including the ability to identify issues, evaluate solutions, and correct errors effectively.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short- and Long-Term Disability
• 401(k) retirement plan - Safe Harbor with Employer Match
• Accident Insurance
• Critical Illness Insurance
• Hospital Indemnity Insurance
• Paid time off
• Paid holidays

Salary Information

This is a Non-Exempt position. Pay will be based on years of experience. The budgeted annual hourly pay range is $17.00-$22.10.

About Core Dermatology

At Core Dermatology, our mission is to empower healthier lives by delivering exceptional dermatological care.

We understand the transformative power of healthy skin. Core Dermatology empowers individuals by boosting their confidence through tailored treatment plans, expert guidance, and compassionate support, enabling them to embrace life with renewed self-assurance.

Through patient-centered excellence, innovative treatments, and a commitment to the highest ethical standards, we aim to enhance the well-being and confidence of every individual we serve. We specialize in General Dermatology, Cosmetic Dermatology & Laser Services, Plastic Surgery, Reconstructive Plastic Surgery, and Medical Spa Treatments.

No matter what area of advanced dermatology patient's wish to take advantage of our locations in Illinois and Iowa can provide the same high level of care you expect from board-certified dermatologists, plastic surgeons, and advanced practice providers.

Core Dermatology provides equal employment opportunity to all employees, applicants, or any other covered person under applicable law without discrimination because of the individual’s actual or perceived race, color, religion, gender, national origin, age, disability, handicap, veteran status, marital status, military status, sexual orientation, genetic information, gender identity or expression, parental status, or other legally protected characteristics or conduct.