Administrative Assistant Scale Clerk

Staiman Recycling Corporation; Hanover (York County); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Training opportunities

Competitive compensation

Team environment

Job summary

Staiman Recycling Corporation in Hanover, PA is seeking an organized Administrative Assistant / Scale Clerk to support both office and scale operations at our recycling facility. This role serves as a key contact for customers, drivers, vendors, and yard staff, requiring accuracy, professionalism, and the ability to juggle priorities.

Responsibilities include operating the scale, entering data, preparing tickets and invoices, verifying weights and pricing, and providing excellent customer

Qualifications

• High school diploma or equivalent required.
• Strong data-entry and attention to detail.
• Professional communication and customer-service skills.

Responsibilities

• Operate the truck scale and accurately process incoming and outgoing vehicles and materials.
• Enter weights, material types, customer or vendor information, and transaction details into the scale system.
• Prepare scale tickets, receipts, invoices, and supporting documents.
• Verify weights, material classifications, pricing, and paperwork before completing transactions.
• Communicate with drivers, customers, dispatch, and yard personnel regarding loading, unloading, pickups, and deliveries.
• Answer telephone calls and emails and provide professional customer service.
• Prepare reports, spreadsheets, transaction records, and other operational documentation.
• Assist with payments, invoice documentation, filing, office supplies, and general administrative duties.
• Help resolve discrepancies involving weights, tickets, pricing, or material classifications.
• Maintain confidentiality and follow all company safety and traffic procedures.

Skills

Attention to detail

Data entry

Customer service

Organization

Microsoft Word

Microsoft Excel

Microsoft Outlook

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Administrative Assistant/ Scale Clerk.

STAIMAN RECYCLING CORPORATION.

Location

Hanover, Pennsylvania.

Schedule:

Mon.-Fri. 7:30 a.m.-4:30 p.m.; Sat. 7:30 a.m.-noon.

Pay:

Based on experience.

Position Type:

Hourly / Non-Exempt.

Staiman Recycling Corporation is seeking an organized and dependable Administrative Assistant / Scale Clerk to support both office and scale operations at our recycling facility. This position is an important point of contact for customers, drivers, vendors, and yard employees and requires accuracy, professionalism, and the ability to manage several priorities at once.

What You Will Do:

• Operate the truck scale and accurately process incoming and outgoing vehicles and materials.
• Enter weights, material types, customer or vendor information, and transaction details into the scale system.
• Prepare scale tickets, receipts, invoices, and supporting documents.
• Verify weights, material classifications, pricing, and paperwork before completing transactions.
• Communicate with drivers, customers, dispatch, and yard personnel regarding loading, unloading, pickups, and deliveries.
• Answer telephone calls and emails and provide professional customer service.
• Prepare reports, spreadsheets, transaction records, and other operational documentation.
• Assist with payments, invoice documentation, filing, office supplies, and general administrative duties.
• Help resolve discrepancies involving weights, tickets, pricing, or material classifications.
• Maintain confidentiality and follow all company safety and traffic procedures.

What We Are Looking For:

• High school diploma or equivalent.
• Strong attention to detail, basic math skills, and accurate data-entry ability.
• Professional communication and customer-service skills.
• Ability to organize competing priorities in a fast-paced environment.
• Computer proficiency, including Microsoft Word, Excel, and Outlook.
• Prior administrative, customer service, scale, recycling, manufacturing, logistics, or cash-handling experience preferred.
• Scale, inventory, accounting, or industry-specific software experience is helpful but not required.
• Ability to work in an office or scale-house environment with nearby vehicle traffic, industrial noise, dust, and changing weather conditions.

Why Join Staiman Recycling:

• Stable, established recycling company.
• Training and opportunities to learn recycling operations.
• Competitive compensation and benefits based on position eligibility.
• Team-oriented work environment supporting customers and daily operations.