Administrative Assistant - Sales Support

Harris Companies; Bowie (MD); On-site; USD 27,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, vision, and life

401K with company match

Vacation and holidays

Paid parental leave

Short-Term Incentive Plan

Job summary

Harris Companies in Bowie, MD seeks an Administrative Assistant - Sales Support to back the regional sales leader and team. You will manage administrative tasks, prepare reports, maintain Salesforce data quality, and support quote-to-contract processes.

Responsibilities include coordinating information flow, maintaining proposal and contract data, and generating pipeline and forecasting reports while supporting events and sales materials.

Qualifications

• High school diploma required; associate or bachelor's degree preferred in Business, Sales, Marketing, Communications, or related field
• 2+ years of administrative, sales support, customer service, or operations support experience
• Proficiency with Microsoft 365 apps (Outlook, Excel, PowerPoint, Teams, OneDrive) and experience with dashboards, spreadsheets, and CRM data quality

Responsibilities

• Coordinate administrative activities and information flow among sales, operations, project teams, marketing, finance, dispatch, and internal partners
• Gather information and prepare materials for turnover meetings, post-mortems, quotes, contracts, and other sales/operations activities; track follow-ups
• Track incoming leads and route to the appropriate sales rep; maintain proposal tracking and gather contract information for review
• Run and distribute pipeline, forecasting, and other sales reports and ensure data quality in CRM
• Prepare performance materials and update presentations with current data
• Maintain sales resources in Teams, OneDrive, and shared folders; assist with events and marketing support
• Coordinate onboarding activities for new sales staff and support recognition programs

Skills

Administrative support

Customer service

Data entry

Communication

Education

High school diploma

Associates/Bachelors preferred in Business or related field

Tools

Microsoft 365

Excel

PowerPoint

Teams

OneDrive

Job description

Administrative Assistant - Sales Support

Job Description

The Purpose of Your Role as a Sales Assistant

The Administrative Assistant - Sales Support provides administrative, reporting, research, and coordination support to the Regional Sales Leader and regional sales team. This role improves sales team efficiency by maintaining accurate sales information, preparing reports and meeting materials, coordinating activities, supporting Salesforce data quality, and tracking follow-up items and commitments.

Sales and Operations Coordination

• Coordinate administrative activities and information flow among sales, operations, project teams, marketing, finance, dispatch, and other internal partners.
• Gather information and prepare materials for turnover meetings, post-mortems, quote-to-job reviews, contracts, and other sales/operations activities; take notes and track follow-up items when requested.

Lead, Account, Proposal, and Contract Administration

• Track incoming leads from dispatch, the company website, and other sources; route leads to the appropriate sales representative based on leadership direction and support follow-up.
• Maintain proposal tracking information, including customer, job, close date, sent date, age, next steps, and won/lost results and reasons, and gather contract information for appropriate review.

Salesforce, Pipeline, Forecasting, and Reporting

• Run and distribute pipeline, proposal, forecasting, trailing pipeline, and other sales reports.
• Review information for outdated opportunities, past-due close dates, incomplete records, and other data-quality concerns, and process approved updates to sales assignments, customer information, locations, branches, close dates, and self-generated opportunities

PAR and Sales Meeting Preparation

• Prepare performance and activity review materials using dashboard information, including month-to-date and year-to-date results against goal, 90-day commitments, and pipeline information.
• Update presentations with updated data

Sales Resources, Research, Events, and Marketing Support

• Maintain organized and current sales resources in Teams, OneDrive, and shared folders, including playbooks, sales processes, onboarding materials, training resources, certificates of insurance, and customer setup documents.
• Pull requested prospect information from available research tools,
• Maintain networking association information
• Assist with coordinating customer events
• Partner with Marketing to order and organize sales materials.

Onboarding, Recognition, and General Sales Support

• Coordinate administrative onboarding activities for new sales employees, including schedules, system-access requests, sales cohort details, and travel coordination.
• Support Salesperson of the Quarter and Salesperson of the Year recognition by compiling performance information, collecting team feedback, and coordinating awards, gift cards, and presentation materials

What were looking for in you

• High school diploma required
• Associates/Bachelors degree preferred in Business Sales, Marketing, Communications, or a related field
• 2+ years of administrative, sales support, customer service, operations support, or related experience
• Proficiency with Microsoft 365 applications, including Outlook, Excel, PowerPoint, Teams, and OneDrive
• Experience working with dashboards, spreadsheets, shared document libraries, and presentation materials
• Basic understanding of sales pipeline, proposals, forecasting, and CRM data quality

Your life at Harris

As one of the country's leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you!

From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.

Harris Benefits + Compensation

• Medical, dental, vision, and life insurance
• 401K with company match
• Vacation time, sick time, and paid holidays
• Paid Parental leave
• Short-Term Incentive Plan
• Visit our Careers Page for additional benefit details: https://www.harriscompany.com/careers/employee-benefits-at-a-glance

Pay Range:

$19.42 - $29.14

The actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience, and location.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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