Administrative Assistant - Sales Support

Harris Company; Bowie, Northern (MD, KY); Hybrid; USD 26,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

401K with company match

Paid time off

Parental leave

Short-Term Incentive Plan

Job summary

Harris Company in Bowie, MD is looking for a meticulous Sales Assistant to support the Regional Sales Leader and team with administrative tasks, reporting, research, and coordination. You’ll handle lead routing, proposal tracking, and contract administration while ensuring data quality across Salesforce and dashboards.

The role includes preparing turnover materials, managing sales resources in Teams/OneDrive, and assisting with onboarding and recognition programs.

Qualifications

• High school diploma required; associate's or bachelor's preferred.
• 2+ years in administrative, sales support or operations roles.
• Proficient with Microsoft 365 apps: Outlook, Excel, PowerPoint, Teams, OneDrive.
• Experience with dashboards, shared libraries, and presentation materials; CRM data quality understanding.

Responsibilities

• Coordinate administrative activities and information flow among sales, operations, project teams, marketing, finance, dispatch, and internal partners.
• Gather information and prepare materials for turnover meetings, post-mortems, quote-to-job reviews, contracts and related activities.
• Track incoming leads, route to sales reps, maintain proposal tracking, and compile contract details for review.
• Run and distribute pipeline, forecasting, trailing pipeline, and other sales reports; monitor data quality.
• Prepare performance and activity review materials using dashboard data and update presentations with new info.
• Maintain sales resources in Teams, OneDrive, and shared folders; coordinate events and material orders.
• Coordinate onboarding activities for new sales staff; support recognition programs with performance data.

Skills

Administrative support

Communication

Organization

Dashboard reporting

CRM basics

Microsoft 365

Excel

PowerPoint

Outlook

Teams

Education

High school diploma

Associate's/Bachelor's degree preferred

Tools

Outlook

Excel

PowerPoint

Teams

OneDrive

CRM

Job description

The Purpose of Your Role as a Sales Assistant The Administrative Assistant - Sales Support provides administrative, reporting, research, and coordination support to the Regional Sales Leader and regional sales team.

Sales and Operations Coordination

Coordinate administrative activities and information flow among sales, operations, project teams, marketing, finance, dispatch, and other internal partners. Gather information and prepare materials for turnover meetings, post-mortems, quote-to-job reviews, contracts, and other sales/operations activities; take notes and track follow-up items when requested.

Lead, Account, Proposal, and Contract Administration

Track incoming leads from dispatch, the company website, and other sources; route leads to the appropriate sales representative based on leadership direction and support follow-up. Maintain proposal tracking information, including customer, job, close date, sent date, age, next steps, and won/lost results and reasons, and gather contract information for appropriate review.

Salesforce, Pipeline, Forecasting, and Reporting

Run and distribute pipeline, proposal, forecasting, trailing pipeline, and other sales reports. Review information for outdated opportunities, past-due close dates, incomplete records, and other data-quality concerns, and process approved updates to sales assignments, customer information, locations, branches, close dates, and self-generated opportunities PAR and Sales Meeting Preparation.

PAR and Sales Meeting Preparation

Prepare performance and activity review materials using dashboard information, including month-to-date and year-to-date results against goal, 90-day commitments, and pipeline information. Update presentations with updated data.

Sales Resources, Research, Events, and Marketing Support

Maintain organized and current sales resources in Teams, OneDrive, and shared folders, including playbooks, sales processes, onboarding materials, training resources, certificates of insurance, and customer setup documents. Pull requested prospect information from available research tools, maintain networking association information, assist with coordinating customer events, partner with Marketing to order and organize sales materials.

Onboarding, Recognition, and General Sales Support

Coordinate administrative onboarding activities for new sales employees, including schedules, system-access requests, sales cohort details, and travel coordination. Support Salesperson of the Quarter and Salesperson of the Year recognition by compiling performance information, collecting team feedback, and coordinating awards, gift cards, and presentation materials.

What we’re looking for in you

High school diploma required. Associate’s/Bachelor’s degree preferred in Business Sales, Marketing, Communications, or a related field. 2+ years of administrative, sales support, customer service, operations support, or related experience. Proficiency with Microsoft 365 applications, including Outlook, Excel, PowerPoint, Teams, and OneDrive. Experience working with dashboards, spreadsheets, shared document libraries, and presentation materials. Basic understanding of sales pipeline, proposals, forecasting, and CRM data quality.

Your life at Harris

As one of the country’s leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you! From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.

Harris Benefits + Compensation

• Medical, dental, vision, and life insurance
• 401K with company match
• Vacation time, sick time, and paid holidays
• Paid Parental leave
• Short-Term Incentive Plan

Visit our Careers Page for additional benefit details: https://www.harriscompany.com/careers/employee-benefits-at-a-glance. Pay Range: $19.42 - $29.14. The actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience, and location.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

As one of the country’s leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you! From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.