Administrative Assistant - Sales Operations Coordinator

Dürr; Southfield (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

Dürr Systems USA is seeking an organized Administrative/Office Manager to support the Sales organization across technical and commercial workflows. You will partner with Sales, Application Engineering and leadership to keep operations efficient, compliant, and moving forward.

Responsibilities include maintaining the Sales office, preparing letters and presentations, supporting RFQ processes, handling confidential project documents, coordinating meetings and calendars, and generating reports

Qualifications

• High School Diploma required; Associate Degree preferred.
• 2+ years in administrative or office management roles.
• Strong Microsoft Office (Word, Excel, PowerPoint, Outlook) skills.
• Experience with Salesforce or CRM systems preferred.
• Excellent written and verbal communication.
• Strong organization and time management; multitasking.
• Detail-oriented with confidentiality.
• Team-oriented with ability to support multiple stakeholders.
• Self-starter who works independently and solves problems.

Responsibilities

• Maintain organization of the Sales office, including supplies, equipment, and marketing materials.
• Prepare and format letters, presentations, reports, and proposals for the Sales team.
• Support RFQ and proposal processes using vendor portals and internal systems.
• Assist with filing and maintaining project documentation, including confidential materials.
• Coordinate and schedule meetings, manage calendars, and support internal communications.
• Review and verify department expense reports and timesheets for accuracy.
• Coordinate travel arrangements and track vacation schedules for the team.
• Maintain key data and documentation for Application Engineering activities.
• Assist with customer-facing activities such as organizing meetings, lunches, and events.
• Generate and support reporting through Salesforce and CRM tools.
• Provide light administrative IT support as needed.
• Administer company uniform program and order safety equipment (PPE).
• Support drawing/document handling (plotting) as needed.
• Perform additional administrative and coordination tasks as needed.

Skills

MS Office

Salesforce

Communication

Organization

Confidentiality

Teamwork

Self-starter

Adaptability

Education

High School Diploma

Associate Degree preferred

Tools

Salesforce CRM

Job description

What You'll Do

This role is a key part of the Sales organization, supporting the flow of both technical and commercial information across the team. You'll work closely with Sales, Application Engineering, and leadership to keep operations organized, efficient, and moving forward.

• Maintain organization of the Sales office, including supplies, equipment, and marketing materials
• Prepare and format letters, presentations, reports, and proposals for the Sales team
• Support RFQ and proposal processes using vendor portals and internal systems
• Assist with filing and maintaining project documentation, including confidential materials
• Coordinate and schedule meetings, manage calendars, and support internal communications
• Review and verify department expense reports and timesheets for accuracy
• Coordinate travel arrangements and track vacation schedules for the team
• Maintain key data and documentation for Application Engineering activities
• Assist with customer-facing activities such as organizing meetings, lunches, and events
• Generate and support reporting through Salesforce and CRM tools
• Provide light administrative IT support as needed
• Administer company uniform program and order safety equipment (PPE)
• Support drawing/document handling (plotting) as needed
• Perform additional administrative and coordination tasks as needed

Why Work With Us

• Be part of a high-impact Sales team supporting complex technical projects
• Assist Sales team with RFQs, proposals, and customer-facing events
• Work in a collaborative, team-oriented environment with cross-functional visibility
• Dynamic role with variety—no two days look the same

What You'll Bring

• High School Diploma required; Associate Degree preferred
• 2+ years of experience in an administrative or office manager role
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with Salesforce or CRM systems preferred
• Excellent written and verbal communication skills
• Strong organization and time management skills with ability to multitask
• Ability to work in a fast-paced, changing environment with a positive attitude
• High attention to detail and ability to maintain confidentiality
• Team-oriented mindset with a willingness to support multiple stakeholders
• Self-starter who can manage tasks independently and solve problems professionally
• Adaptable and comfortable working in a learning-focused organization

Dürr Systems, LLC has been present in the United States since 1970 and operates multiple locations across the United States, including facilities in Michigan and Wisconsin. The largest site is in Southfield, Michigan, which serves as the main center for operations. As of 2025, Dürr employs approximately 660 people across the country who support a wide range of market segments. Dürr Systems USA plans, builds, and installs complete, state-of-the-art paint shops and final assembly facilities, supported by DXQ, Dürr's digital products suite. The company also offers advanced automated painting, sealing, and gluing application technologies, as well as high-viscosity material handling solutions. In addition to serving the automotive industry, Dürr Systems provides premium application technology products for the general industry. In the field of electrode manufacturing, Dürr Systems enhances quality, cost efficiency, and speed to market lithium-ion battery electrode coating through its advanced development and manufacturing coating systems. Committed to innovation, excellence, and customized solutions, Dürr Systems addresses the diverse needs of its North American customers with precision and reliability.

Dürr Systems, LLC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. We maintain a drug-free workplace and perform pre-employment drug and alcohol testing.