Administrative Assistant Risk Management & Safety Full Time

Pine Rest Christian Mental Health Svc; New York (NY); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

403(b) match

Generous PTO

Tuition assistance

Loan forgiveness

Employee Assistance Program

Davenport tuition discount

Job summary

Pine Rest Christian Mental Health Svc is seeking an Administrative Assistant in New York. The role supports a tight-knit team, handles routine and sensitive correspondence, data entry, invoicing, and developing reports while maintaining files, supplies and space.

Customer service and accuracy are essential to daily operations. The position requires solid clerical experience, strong organizational skills, and a commitment to professionalism in a diverse workplace.

Qualifications

• Minimum of two to five years of progressively responsible support services work.
• Completion of high school and additional training related to duties above.
• Additional training may be required through formal education or seminars.

Responsibilities

• Plans and implements assigned projects from general directions given by supervisor(s) which may have program or organization-wide significance.
• Works with both internal and external customers.
• Gathers, interprets, and summarizes data and information; uses data to develop administrative and statistical reports.
• Composes confidential and sensitive reports, contracts, and records.
• Assists in monitoring department budgets and accounts.
• Greet and direct visitors or patients, answer questions, screen calls, maintain calendars, and arrange travel.
• Schedule and coordinate meetings, departmental events and other special projects.
• Provides meeting materials and takes meeting minutes.

Skills

Administrative support

Customer service

Data entry

Scheduling

Education

High school diploma

Tools

Microsoft Office

Job description

Cost Center 962 Risk Management & Safety Scheduled Weekly Hours 40 Work Shift Shift & Status

What Will You Do?

As an Administrative Assistant at Pine Rest, you’ll be part of a tight‑knit team that believes in the healing power of your expertise and compassion. Under broad directives, the administrative assistant plans, implements and completes assigned administrative projects. Performs clerical duties including, but not limited to, drafting routine and/or sensitive correspondence, proof reading and editing materials for accuracy and clarity, data entry, invoicing/requisitioning expenses, gathering and interpreting information to develop reports, and maintaining department files, supplies, equipment and physical space. May also relieve supervisor and appropriate others of administrative details where errors are likely to have moderate costs. This role is dedicated to excellent customer service, enthusiastic about the care we offer, and fosters a sense of belonging and empowerment in a diverse workplace.

Principal Duties and Responsibilities

• Plans and implements assigned projects from general directions given by supervisor(s) which may have program or organization‑wide significance.
• Works with both internal and external customers.
• Gathers, interprets, and summarizes data and information; uses data to develop administrative and statistical reports.
• Composes confidential and sensitive reports, contracts, and records.
• Assists in monitoring department budgets and accounts.
• Offers other administrative support including, but not limited to: greeting and directing visitors or patients, answering questions based on knowledge of department/organization, appropriately transferring and screening calls, maintaining calendars of supervisor(s) and/or the work group, and making routine travel accommodations.
• Schedule and coordinate meetings, departmental events and other special projects.
• Provides meeting materials and takes meeting minutes.

What Does This Role Require?

• Minimum of two to five years of progressively responsible support services work.
• Completion of high school and additional training related to duties above.
• Additional training may be required through formal education or through seminars.

What Benefits Do We Offer?

• Medical, dental, vision & life insurance plans
• 403(b) retirement match contribution by Pine Rest
• Generous PTO for full and part time employees
• Tuition assistance & loan forgiveness
• Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc.
• Partnership with Davenport University provides generous discount on tuition for employees and family members

Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

The equivalent base pay range for this position is $16.34 - $22.88. Your interview and offer letter will specify whether the role is hourly or salaried. Please note that this range does not include potential shift differentials, incentives, or bonuses, which may be part of the total compensation package. Final base pay will be determined based on location, experience, education, certifications, and FTE status.

Evidence‑Based Hiring

At Pine Rest, we believe in nurturing our employees as holistic beings, understanding their unique strengths and potential to contribute to our team. Our commitment to evidence‑based hiring practices ensures an equitable process and that we find the right fit for both our candidates and our organization.

Why Assessments Matter

As part of our comprehensive hiring process, we invite candidates to complete a series of assessments designed to provide valuable insights into their work preferences, personality traits, and cognitive abilities. These assessments are not just a crucial step in our screening process but also an opportunity for candidates to gain a deeper understanding of themselves. Our Assessments include:

• Personality Traits: 120 questions, approximately 20 minutes
• Career Interests: 90 questions, approximately 15 minutes
• Thinking Skills: 39 questions, approximately 20 minutes

These assessments help us create a holistic profile of our candidates, allowing us to match their unique qualities with the right roles within our organization. This approach not only benefits us but also empowers candidates with self‑knowledge that can be pivotal in their career journeys.

The Benefit to You

We value the time and effort you invest in completing these assessments. In return, you will receive:

• Personalized JOFI Job Fit Summary: Gain insights into how your strengths align with potential roles at Pine Rest.
• Exclusive Access to CareerNavigation.org: Use this resource to plan and navigate your career development now and in the future.

Our assessments are designed to be user‑friendly and can be completed on a computer, tablet, or mobile phone at your convenience. If access to technology is an issue, we invite you to visit our Human Resources department to complete the assessments.

Committed to Your Success At Pine Rest, we are committed to creating a supportive and fulfilling work environment. Our evidence‑based hiring practices reflect our dedication to finding and nurturing the best talent. Join us and discover how we can grow together!