Administrative Assistant Risk Management & Safety Full Time

Pine Rest Christian Mental Health Svc; Grand Rapids (MI); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health insurance (medical)

Dental insurance

Vision insurance

403(b) retirement match

Generous PTO

Tuition assistance

Employee Assistance Program

Tuition discount with Davenport

Job summary

Pine Rest Christian Mental Health Svc is seeking an Administrative Assistant to join a tight-knit team. You will plan, implement, and complete administrative projects, draft routine and sensitive correspondence, perform data entry, invoicing, and budgeting support, and maintain files and space.

Excellent customer service and compassionate care are essential in a diverse workplace. Responsibilities include organizing data reports, supporting meetings, greeting visitors, scheduling, and travel

Qualifications

• Minimum of two to five years of progressively responsible support services work.
• Completion of high school and additional training related to duties above.
• Additional training may be required through formal education or through seminars.

Responsibilities

• Gathers, interprets, and summarizes data; develops administrative and statistical reports.
• Drafts routine and sensitive correspondence; proofreads materials for accuracy and clarity.
• Gathers and interprets information to develop reports; maintains department files and space.
• Schedules meetings and coordinates departmental events; provides meeting materials and minutes.

Skills

Administrative support

Education

High school diploma or equivalent

Job description

What Will You Do?

As an Administrative Assistant at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. Under broad directives, the administrative assistant plans, implements and completes assigned administrative projects. Performs clerical duties including, but not limited to, drafting routine and/or sensitive correspondence, proof reading and editing materials for accuracy and clarity, data entry, invoicing/requisitioning expenses, gathering and interpreting information to develop reports, and maintaining department files, supplies, equipment and physical space. May also relieve supervisor and appropriate others of administrative details where errors are likely to have moderate costs. This role is dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace.

Principal Duties and Responsibilities:

• Plans and implements assigned projects from general directions given by supervisor(s) which may have program or organization-wide significance. Works with both internal and external customers.
• Gathers, interprets, and summarizes data and information; uses data to develop administrative and statistical reports. Composes confidential and sensitive reports, contracts, and records. Assists in monitoring department budgets and accounts.
• Offers other administrative support including, but not limited to: greeting and directing visitors or patients, answering questions based on knowledge of department/organization, appropriately transferring and screening calls, maintaining calendars of supervisor(s) and/or the work group, and making routine travel accommodations.
• Schedule and coordinate meetings, departmental events and other special projects. Provides meeting materials and takes meeting minutes.

What Does This Role Require?

• Minimum of two to five years of progressively responsible support services work.
• Completion of high school and additional training related to duties above.
• Additional training may be required through formal education or through seminars.

What Benefits Do We Offer?

• Medical, dental, vision & life insurance plans
• 403(b) retirement match contribution by Pine Rest
• Generous PTO for full and part time employees
• Tuition assistance & loan forgiveness
• Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc.
• Partnership with Davenport University provides generous discount on tuition for employees and family members.

Notice:

Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

The equivalent base pay range for this position is $16.34 - $22.88. Your interview and offer letter will specify whether the role is hourly or salaried. Please note that this range does not include potential shift differentials, incentives, or bonuses, which may be part of the total compensation package. Final base pay will be determined based on location, experience, education, certifications, and FTE status.