Administrative Assistant - Richmond Health Source Shared Services

Bon Secours; Richmond (VA); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Competitive pay

403(b) with employer contributions

Medical, dental, vision coverage

HSA/FSA options

Paid time off

Parental and FMLA leave

Short- and long-term disability

Tuition assistance

Job summary

Bon Secours is seeking an administrative assistant to support the leadership team with events, minutes, communications, and presentations. You will help ensure policies and procedures are maintained while promoting efficient processes and continuous quality improvement.

The role involves reviewing timecards, managing travel budgets, and facilitating reporting for compliance and accreditation. You will need strong attention to detail and the ability to manage multiple projects independently.

Qualifications

• High school diploma or GED (required).
• 2 Year/ associate degree (preferred).
• Proven experience as an assistant with a focus on quality outcomes (preferred).

Responsibilities

• Provide support to leadership including planning events, taking minutes, preparing communications and presentations.
• Collaborate with leadership to maintain policies and procedures and promote continuous quality improvement.
• Review timecards and manage errors in timekeeping software; manage travel budget and development requests.

Skills

Relevant computer systems

Attention to detail

Acceptance of authority

Critical thinking

Communication with guests

Teamwork

Conflict resolution

Active listening

Relationship building

Education

High school diploma or GED

2 Year/ associate degree

Job description

Primary Function/General Purpose Of Position

• Provide support to leadership team to include planning events, taking minutes, preparing communications and presentations as needed, and effectively communicating to internal and external stakeholders.
• Collaborate with leadership to ensure policies and procedures are maintained and that promote efficient, effective practices and continuous quality improvement.
• Collaborate with leaders to implement and assist in communicating policies, practices, and procedures.
• Support timekeeping software by reviewing timecards and managing errors.
• Manage travel budget and professional development requests in collaboration with leadership.
• Demonstrate initiative, critical thinking skills, a high level of attention to detail, prompt follow through, and professionalism. Resolve problems by analyzing data, identifying possible solutions, and escalating with leadership team when needed.
• Take ownership of assigned tasks and manage them from start to finish. Work independently and manage multiple projects simultaneously.
• Manage accurate data for reports and communications. Prepare and maintain reports for compliance, accreditation, and regulatory standards.
• Facilitate annual/semi-annual projects.
• Prepare written communications and/or visual presentations of project updates in partnership with leadership including findings and recommendations to a broad range of audiences.
• Create and maintain trusting relationships with diverse stakeholders. Collaborate effectively with the leadership team and leaders throughout the organization.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

• None

Education

• High school diploma or GED (required)
• 2 Year/ associate degree (preferred)

Work Experience

• Proven experience as an assistant with a focus on quality outcomes (preferred).

Training

• None

Skills

• Relevant Computer systems
• Attention to detail
• Acceptance of authority
• Critical thinking
• Communication with guests
• Teamwork
• Conflict resolution
• Active listening
• Relationship building

Range

• Minimum: $19.97
• Maximum: $29.96

As a Bon Secours associate, you're part of a Mission that matters. We support your well-being-personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What We Offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Bon secours - Youngstown, Ohio or Bon Secours - Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are affirmative action and equal opportunity employers, please email [e-mail]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [e-mail]