Administrative Assistant, Research Programs

UCLA; Los Angeles (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

UCLA's Psychology Department seeks an Administrative Assistant to support Prof. Christine Dunkel Schetter, Director of the federally funded Biobehavioral Issues in Mental and Psychology Health training program for pre and postdoctoral trainees.

Primary duties include appointments/terminations on the NIH website, travel coordination and reimbursements, purchasing supplies, coordinating lectures, website maintenance, and preparing annual progress reports, plus assisting with references and

Qualifications

• Ability to manage tasks independently with high standards of work quality (Required).
• Shows responsibility, conscientiousness, and organization with interest in health science research (Required).
• Excellent computing skills including MS Word and PowerPoint (Required).
• Previous experience as an administrative assistant (Required).
• Ability to learn and perform additional computer tasks such as website updates and poster design (Required).
• Comfort using standard office and AV equipment (Required).
• Knowledge of or ability to learn APA style (Required).
• Knowledge of university library systems and online search tools (Preferred).

Responsibilities

• Manage trainee appointments and terminations on the NIH website.
• Coordinate travel and reimbursements for trainees.
• Purchase supplies and software for trainees.
• Coordinate the department lecture series.
• Maintain the department website.
• Prepare annual progress reports and assist with references and presentations in Word/PowerPoint.
• Assist Chair of Health Psychology as needed.

Skills

MS Word

PowerPoint

Administrative support

Task management

Website updates

AV equipment

APA style

Library systems

Education

High School Diploma

Bachelor's Degree

Tools

Office equipment

Xerox / copier

Internet search tools

Job description

UCLA's Psychology Department seeks an Administrative Assistant to support Prof. Christine Dunkel Schetter, Director of the federally funded Biobehavioral Issues in Mental and Psychology Health training program for pre and postdoctoral trainees.

Primary duties include appointments/terminations on the NIH website, travel coordination and reimbursements, purchasing supplies, coordinating lectures, website maintenance, and preparing annual progress reports, plus assisting with references and