Assistant I

UCLA; Los Angeles (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

UCLA's Psychology Department seeks an Administrative Assistant to support Prof. Christine Dunkel Schetter, Director of the federally funded Biobehavioral Issues in Mental and Psychology Health training program for pre and postdoctoral trainees.

Primary duties include appointments/terminations on the NIH website, travel coordination and reimbursements, purchasing supplies, coordinating lectures, website maintenance, and preparing annual progress reports, plus assisting with references and

Qualifications

• Ability to manage tasks independently with high standards of work quality (Required).
• Shows responsibility, conscientiousness, and organization with interest in health science research (Required).
• Excellent computing skills including MS Word and PowerPoint (Required).
• Previous experience as an administrative assistant (Required).
• Ability to learn and perform additional computer tasks such as website updates and poster design (Required).
• Comfort using standard office and AV equipment (Required).
• Knowledge of or ability to learn APA style (Required).
• Knowledge of university library systems and online search tools (Preferred).

Responsibilities

• Manage trainee appointments and terminations on the NIH website.
• Coordinate travel and reimbursements for trainees.
• Purchase supplies and software for trainees.
• Coordinate the department lecture series.
• Maintain the department website.
• Prepare annual progress reports and assist with references and presentations in Word/PowerPoint.
• Assist Chair of Health Psychology as needed.

Skills

MS Word

PowerPoint

Administrative support

Task management

Website updates

AV equipment

APA style

Library systems

Education

High School Diploma

Bachelor's Degree

Tools

Office equipment

Xerox / copier

Internet search tools

Job description

Department Summary

Provide administrative support to Prof. Christine Dunkel Schetter, Director of the federally-funded Biobehavioral Issues in Mental and Psychology Health training program in Psychology for pre and postdoctoral trainees. Primary responsibilities include appointments and terminations of trainees on the NIH website, coordination of travel and reimbursement to trainees, purchasing of supplies and software for trainees, coordination of the lecture series, website maintenance, preparation of annual progress reports, and general assistance in preparation of references and presentations using Microsoft Word and PowerPoint. Also, assistance to Chair of Health Psychology as needed in departmental functioning.

Position Summary

Provide administrative support to Prof. Christine Dunkel Schetter, Professor of Psychology and Director of the federally-funded Biobehavioral Issues in Mental and Psychology Health training program for pre and postdoctoral trainees. Primary responsibilities include appointments, and terminations of trainees on the NIH website, coordination of travel and reimbursement to trainees, purchasing of supplies and software for trainees, coordination of the lecture series, website maintenance, preparation of annual progress reports, and general assistance in preparation of references and presentations using Microsoft Word and PowerPoint. Also, assistance to Chair of Health Psychology as needed in departmental functioning.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Evidence of ability to manage tasks independently and maintain high standards in work quality. (Required)
• Demonstrates track record of being responsible, conscientious and organized, with an interest in research in health science. (Required)
• Excellent computing skills including PC-based MS Office programs especially MS Word and Power Point. (Required)
• Previous experience as an administrative assistant. (Required)
• Ability to learn and perform additional computer tasks such as website updates, design work on posters, bulletin boards, announcements, visual presentation materials. (Required)
• Comfort and ease using and maintaining standard office and AV equipment (computer, fax, Xerox, printer, projectors). (Required)
• Knowledge of or ability to rapidly learn and conform to APA style. (Required)
• Knowledge and skill in use of university library systems, online search engines, and the Internet as a research tool. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• High School Diploma Or equivalent experience (Required) Or
• Bachelor's Degree with cumulative GPA of 3.0 or higher, or an equivalent combination of education and experience. (Preferred)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Schedule

TBD

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Blank%20Assistant%201%20(40932350)