ADMINISTRATIVE ASSISTANT Research Development

Boston University; Boston (MA); On-site; USD 50,000 - 60,000; Full time

Job summary

Boston University is seeking a full-time Administrative Assistant for the Research Development team. In this role, you will provide essential logistical and organizational support, managing communications, calendars, and events.

The ideal candidate will have a bachelor's degree and 1–3 years of administrative experience. Responsibilities include managing inquiries, coordinating meetings, and overseeing logistics for external engagements. Join us in promoting effective research development through strong organizational support.

Qualifications

• Bachelor's degree required.
• 1–3 years of experience in an administrative role.
• Strong organizational and communication skills are essential.

Responsibilities

• Provide logistical and organizational support to the Research Development team.
• Manage the Research Development inbox and triage inquiries.
• Coordinate and maintain the calendar of the Director of Research Development.
• Organize and maintain shared drives and file structures.
• Plan and coordinate meetings, events, and webinars.
• Process reimbursements and manage purchasing activities for the team.

Skills

Bachelor's degree

1–3 years' experience

Organizational skills

Communication skills

Job description

ADMINISTRATIVE ASSISTANT, Research Development

Category: Charles River Campus – Professional

Job Location: BOSTON, MA, United States

Tracking Code: 26501016340610

Posted Date: 6/16/2026

Salary Grade: Grade 45

Expected Hiring Range Minimum: $50,000.00

Expected Hiring Range Maximum: $60,000.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, training and internal pay comparison. The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Type

Full‑Time/Regular

The Administrative Assistant will provide essential logistical and organizational support to the Research Development team within Boston University’s Office of Research. This position reports to the Director of Research Development and serves as a key resource for ensuring smooth operations and effective communication within the Research Development unit. The Administrative Assistant will manage the Research Development inbox, triaging inquiries and ensuring timely responses and follow‑up. The position requires coordinating and maintaining the Director of Research Development’s calendar, including scheduling and prioritizing meetings and commitments. The assistant will organize and maintain RD shared drives and file structures to ensure clear, consistent, and accessible document management across the unit. The position includes planning and coordinating meetings, events, and webinars, managing logistics such as scheduling, materials preparation, room reservations, and virtual set‑up. The assistant will support visits and engagements with external partners and guests, including coordinating space, catering, and on‑site logistics to facilitate productive meetings and partnerships. The Administrative Assistant will process reimbursements and manage purchasing activities for the RD team, including tracking expenses on departmental or company cards. Additionally, the position involves tracking and managing Office of Research subscriptions, including monitoring renewals, pricing, and vendor communications to ensure cost‑effective resource management.

Required Skills

Bachelor’s degree and 1–3 years’ experience required.

Equal Opportunity Employer Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy‑related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.