Administrative Assistant, Research - Clinical Trials, Full Time, Day

Valley Medical Services Inc; Paramus (NJ); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental & Vision benefits

Retirement Plan

Paid Holidays & PTO

Tuition Assistance

EAP

Job summary

Valley Health System is seeking an experienced administrative professional to support the research leadership, including the Medical Director of Research, Director of Research Operations, and Manager of Clinical Trials & Research. You will coordinate key administrative functions for the Okonite Research Center and related governance activities.

Based at 1 Linwood Ave, Bolger Med Arts Bldg, you will manage calendars, prepare agendas, minutes, and presentations, handle confidential information

Qualifications

• Requires: Associates Degree in Office Management, Business Administration or a High School diploma with secretarial training.
• Minimum 5 years of progressively responsible administrative experience, preferably in healthcare, academic medicine, research, or similarly complex environments.

Responsibilities

• Provide high-level administrative and operational support to Valley Health System’s research leadership.
• Coordinate administrative functions for the Okonite Research Center, governance committees, and accreditation activities.
• Prepare professional correspondence, agendas, minutes, and presentations; manage calendars and travel as needed.

Skills

Organizational skills

Independent worker

Communication skills

MS Office Proficiency

Document management

Confidentiality

Professional interaction

Adaptability

Education

Associates Degree or higher

Tools

Microsoft Office

Job description

Position Summary

Provides high-level administrative and operational support to Valley Health System’s research leadership, including the Medical Director of Research, Director of Research Operations, and Manager of Clinical Trials & Research. Coordinates key administrative functions supporting the Okonite Research Center, research governance committees, accreditation activities, and departmental operations.

Education

Requires Associates Degree in Office Management, Business Administration or High School diploma or equivalent and completion of formation course work in secretarial science or related field.

Experience

Minimum of five (5) years of progressively responsible administrative experience, preferably in healthcare, academic medicine, research, or a similarly complex environment. Experience supporting senior-level leadership strongly preferred.

Skills

• Exceptional organizational and project coordination skills, with demonstrated ability to manage multiple competing priorities and deadlines.
• Ability to work independently, exercise sound judgment, anticipate needs, and appropriately elevate issues.
• Excellent written and verbal communication skills, including preparation of professional correspondence, agendas, minutes, and presentations.
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Strong attention to detail and document-management skills.
• Ability to handle sensitive and confidential information with discretion.
• Demonstrated ability to interact professionally with physicians, senior leaders, research personnel, external organizations, and other stakeholders.
• Ability to adapt quickly to changing priorities in a complex healthcare and research environment

Job Location

1 Linwood Ave/ Bolger Med Arts Bldg

Shift

Day (United States of America)

Benefits

• Medical/Prescription, Dental & Vision Discount Program (Full Time/Part Time Employees)
• Group Term Life Insurance and AD&D(Full Time Employees)
• Flexible Spending Accounts and Commuter Benefit Plans
• Supplemental Voluntary Benefits ( e.g. Short-term and Long-term Disability, Whole Life Insurance, Legal Support, etc.)
• 6 Paid Holidays, Paid Time Off (varies), Wellness Time Off, Extended Illness
• Retirement Plan
• Tuition Assistance
• Employee Assistance Program (EAP)
• Valley Health LifeStyles Fitness Center Membership Discount
• Day Care Discounts for Various Daycare Facilities

SalaryJoining Valley Health System means becoming part of a dedicated team that values the highest quality of care in a supportive environment. In our commitment to high performance and reliability, we encourage and recognize exceptional individual performance through our industry leading compensation practices including a starting salary and benefits in accordance with your role, experience, education, and licensure. Actual individual salaries vary depending on these factors. The salary listed does not include other forms of compensation or benefits.Pay Range: $27.94 - $34.93 (per hour)

EEO Statement

Valley Health System does not discriminate on the basis of ancestry, age, atypical hereditary cellular or blood trait, civil union status, color, creed, disability, domestic partnership, gender, gender identity or expression, familial status, genetic information, liability for service in the Armed Forces of the United States, marital status, medical condition or illness, mental or physical handicap, national origin, nationality, perceived disability, pregnancy, race, refusal to submit to genetic testing or make available results of such tests, religion, sex, sexual orientation, veteran’s status or any other protected basis, in accordance with all applicable Federal, State and Local laws. This applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation, benefits, social and recreational programs, and all other conditions and privileges of employment.