Administrative Assistant, Research - Clinical Trials, Full Time, Day

Valley Health System; United States; On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical/Prescription, Dental & Vision

Group Term Life Insurance and AD&D

Flexible Spending Accounts and Commutر

Supplemental Voluntary Benefits

6 Paid Holidays, PTO, Wellness Time

Retirement Plan

Tuition Assistance

EAP

Fitness Center Membership Discount

Day Care Discounts

Job summary

Valley Health System seeks an experienced administrative professional to support its research leadership, including the Medical Director of Research and the Director of Research Operations. The role coordinates key administrative functions for the Okonite Research Center, governance committees, and accreditation activities.

The position requires an Associate degree or higher and at least five years of administrative experience in healthcare or research, with strong MS Office skills and the

Qualifications

• Requires an Associate degree or higher in office management or related field.
• Minimum of five years of progressively responsible administrative experience.
• Experience supporting senior leadership in healthcare/research environments preferred.

Responsibilities

• Provide high-level administrative and operational support to Valley Health System’s research leadership.
• Coordinate administrative functions supporting the Okonite Research Center, governance committees, and accreditation activities.
• Support departmental operations and engage with physicians and senior leaders as needed.

Skills

Exceptional organizational skills

Independent work

Written and verbal communication

Microsoft Office proficiency

Document management

Handling confidential information

Professional interaction with leaders

Adaptability to changing priorities

Education

Associates Degree in Office Management or Business Administration

High School diploma or equivalent

Tools

Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)

Job description

Position Summary

Provides high-level administrative and operational support to Valley Health System’s research leadership, including the Medical Director of Research, Director of Research Operations, and Manager of Clinical Trials & Research. Coordinates key administrative functions supporting the Okonite Research Center, research governance committees, accreditation activities, and departmental operations.

Education

Requires Associates Degree in Office Management, Business Administration or High School diploma or equivalent and completion of formation course work in secretarial science or related field.

Experience

Minimum of five (5) years of progressively responsible administrative experience, preferably in healthcare, academic medicine, research, or a similarly complex environment. Experience supporting senior-level leadership strongly preferred.

Skills

• Exceptional organizational and project coordination skills, with demonstrated ability to manage multiple competing priorities and deadlines.
• Ability to work independently, exercise sound judgment, anticipate needs, and appropriately elevate issues.
• Excellent written and verbal communication skills, including preparation of professional correspondence, agendas, minutes, and presentations.
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Strong attention to detail and document-management skills.
• Ability to handle sensitive and confidential information with discretion.
• Demonstrated ability to interact professionally with physicians, senior leaders, research personnel, external organizations, and other stakeholders.
• Ability to adapt quickly to changing priorities in a complex healthcare and research environment

Job Location

1 Linwood Ave/ Bolger Med Arts Bldg

Shift

Day (United States of America)

Benefits

• Medical/Prescription, Dental & Vision Discount Program (Full Time/Part Time Employees)
• Group Term Life Insurance and AD&D(Full Time Employees)
• Flexible Spending Accounts and Commuter Benefit Plans
• Supplemental Voluntary Benefits ( e.g. Short-term and Long-term Disability, Whole Life Insurance, Legal Support, etc.)
• 6 Paid Holidays, Paid Time Off (varies), Wellness Time Off, Extended Illness
• Retirement Plan
• Tuition Assistance
• Employee Assistance Program (EAP)
• Valley Health LifeStyles Fitness Center Membership Discount
• Day Care Discounts for Various Daycare Facilities

Salary

Joining Valley Health System means becoming part of a dedicated team that values the highest quality of care in a supportive environment. In our commitment to high performance and reliability, we encourage and recognize exceptional individual performance through our industry leading compensation practices including a starting salary and benefits in accordance with your role, experience, education, and licensure. Actual individual salaries vary depending on these factors. The salary listed does not include other forms of compensation or benefits.

Pay Range: $27.94 - $34.93 (per hour)

EEO Statement

Valley Health System does not discriminate on the basis of ancestry, age, atypical hereditary cellular or blood trait, civil union status, color, creed, disability, domestic partnership, gender, gender identity or expression, familial status, genetic information, liability for service in the Armed Forces of the United States, marital status, medical condition or illness, mental or physical handicap, national origin, nationality, perceived disability, pregnancy, race, refusal to submit to genetic testing or make available results of such tests, religion, sex, sexual orientation, veteran’s status or any other protected basis, in accordance with all applicable Federal, State and Local laws. This applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation, benefits, social and recreational programs, and all other conditions and privileges of employment.