Administrative Assistant - Rehabilitation & Recovery

Sheppard Pratt; Catonsville (MD); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Tuition reimbursement

Medical, dental, and vision benefits

403b retirement match

Paid time off

Employee Assistance Program

Job summary

Sheppard Pratt in Catonsville, MD is seeking an Administrative Assistant to support daily operations of the Rehabilitation and Recovery Services department. You will organize data, manage records, assist with billing, and provide staff support under supervision.

This on-site, full-time role requires strong organizational skills, proficiency with Microsoft Office, and reliable transportation. It offers tuition reimbursement, benefits, a 403b match, generous PTO and an EAP, at $19/hr.

Qualifications

• A high school diploma or GED and one year of related experience.
• Strong organizational skills and time management.
• Proficiency in office procedures, billing, record keeping, and reporting.

Responsibilities

• Perform daily office functions and coordinate tasks for the department.
• Collect data, manage attendance, monitor safety, maintain records, and create reports.
• Transcribe, file, proofread, and maintain communications; support staff under supervision.
• Assist with documenting and submitting program billing and maintaining expenses.
• Maintain excellent customer relations with clients, staff, vendors and the public.

Skills

Organizational skills

Time management

Education

High School Diploma or GED

Tools

Microsoft Office

Windows

Job description

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following our Accessibility Accomodation for Applicants page.

• Posted on October 14, 2026

Locations

Showing 1 location

Catonsville, MD 21228, USA

• On-site
• Administrative
• Full-Time
• Requisition #: ADMIN013195

Description

Rehabilitation and recovery services are designed for individuals living in the community who live with serious mental illness. Our team helps individuals obtain housing, employment, mental health services, and more.

What to expect.

Under supervision and requiring independent judgment, is responsible for the efficient daily operations of the department. Organizes, collects, maintains and distributes significant data and performs general administrative tasks for the Department. Provides support to all staff upon the direction of a direct supervisor. Always serves as a liaison to clients, staff and the public regarding non-clinical issues.

• Performs daily office functions for the department. Coordinates and ensures the smooth operation of tasks delegated by direct supervisor and senior management.
• Executes assigned tasks in a timely manner and/or by deadline given. Tasks can include collecting data, managing attendance, monitoring safety within the program, maintaining records, creating reports, transcribing, filing, proofreading, record keeping, maintaining communications, managing small projects, distributing mail, ordering supplies, correspondence and/or anything else assigned by direct supervisor or senior management.
• Assists with maintaining and submitting department expenses. Monitors expenses so that the Department operates within allocated funds.
• Assists with documenting and submitting program billing.
• Maintains excellent customer relations by meeting the needs of clients, staff, vendors and the public on non-clinical issues.
• Provides support to direct supervisor, senior management and staff for assigned projects and tasks. Assists in the non-clinical aspects of departmental processes.

What you'll get from us.

At Sheppard Pratt, you will work alongside a multi-disciplined team led by a bold vision to change lives. We offer:

• A commitment to professional development, including a comprehensive tuition reimbursement program to support ongoing education and licensure and/or certification preparation

Comprehensive medical, dental and vision benefits for benefit eligible positions

403b retirement match

Generous paid-time-off for benefit eligible positions

Complimentary Employee Assistance Program (EAP)

Pay for this position is a flat rate of $19.00/hr.

What we need from you.

• A high school diploma or GED and one year of related experience.
• Requires strong organizational skills and time management
• Requires the ability to effectively maintain an office, analytical ability sufficient to develop and implement office procedures, plan and carry out a broad range of assignments, familiarity with billing, record keeping, transcribing, creating reports and providing staff support upon the direction of a direct supervisor. Position also requires preparation of reports with basic statistical analysis – normally acquired through two to three years of progressively more responsible related work experience.
• Must be proficient in the use of personal computers with Windows, Microsoft Office, including Word, Excel, PowerPoint and Outlook, calculator, and other automated office equipment.
• Requires access to reliable transportation to use during work hours to travel to the different program locations.

WHY SHEPPARD PRATT?
At Sheppard Pratt, we are more than just a workplace. We are a community of healthcare professionals who are dedicated to providing hope and healing to individual's facing life's challenges. Join us and be a part of a mission that changes lives!

#LI-SM1

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.