Administrative Assistant / Rehab Aide - PRN

Meraki Rehab Partners; Paramount (CA); On-site; USD 35,000 - 50,000; Full time

Job summary

A healthcare organization in California is seeking an organized Administrative Assistant / Rehab Aide to provide support in managing office duties. Responsibilities include filing, responding to calls, managing inventory, and scheduling appointments. Bilingual and strong organizational skills are essential. A high school diploma is required, with prior clerical experience preferred. This is a full-time entry-level position.

Qualifications

• Reliable and able to manage changing priorities.
• Focus on detailed work and processes.
• Enjoys collaborating with team members.
• Prior clerical experience appreciated.
• Ability to interact well with various stakeholders.

Responsibilities

• Organize and digitalize important documents.
• Answer phone calls and follow up with vendors.
• Manage office inventory effectively.
• Schedule appointments and distribute reports.

Skills

Dependable and agile

Detail-oriented

Collaborative

Bilingual

Proficient in Microsoft Office

Strong communication skills

Superb organizational skills

Excellent time management

Education

High school diploma or equivalent

Tools

Clinical healthcare software

Payroll software

Document management software

Job description

Overview

Administrative Assistant / Rehab Aide - PRN at Meraki Rehab Partners. We are looking for an organized Administrative Support staff to handle filing, file creation, answering calls, and other general office duties.

Responsibilities

• Organize paperwork according to an efficient filing system and digitalize all important documents.
• Create or update records with new files and information.
• Protect and update files and make them easily accessible to your colleagues.
• Answer phone calls and contact customers and vendors to follow up on orders.
• Compile, maintain and update company records.
• Manage office inventory.
• Set up appointments, schedule meetings, distribute reports and manage correspondence between the office and external bodies.
• Compile and maintain records of office business transactions.
• Operate office equipment including printers, copiers, fax machines and multimedia instruments.

Qualifications

• Dependable and agile — reliable and able to change tasks with shifting priorities.
• Detail-oriented — focus on the details of work.
• Collaborative — enjoys working with people in the office and in the field.
• Bi-lingual required.
• Proficient in the use of computers, including clinical healthcare software, payroll software, document management software, and Microsoft Office.
• Prior clerical experience preferred.
• Strong communication skills; ability to interact productively with supervisors, peers, and subordinates.
• Superb organizational skills.
• Excellent time management.
• High school diploma or equivalent required.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Medical Practices, Hospitals and Health Care, and Veterinary Services