Administrative Assistant - Regional Operations

1220 Homes for Independent Living of Wisconsin LLC; United States; On-site; USD 36,000 - 60,000; Full time

Job summary

Homes for Independent Living is seeking an Administrative Assistant – Regional Operations to support daily regional activities within a dynamic care environment. The role emphasizes independent coordination, adaptability, and proactive problem solving to keep operations moving smoothly.

The ideal candidate will manage multiple priorities, maintain accurate records, and collaborate with leadership, employees, and external partners while contributing to compliant program maintenance and vendor

Qualifications

• Experience coordinating administrative activities and supporting regional operations.
• Ability to manage multiple priorities, deadlines, and unexpected requests.
• Strong record-keeping, reporting and tracking skills.

Responsibilities

• Coordinate administrative activities and support daily regional operations.
• Manage multiple priorities, deadlines, and unexpected requests.
• Maintain accurate records, reports, and tracking systems.
• Assist with financial processes, vendor coordination for program maintenance and compliance documentation.
• Communicate and collaborate with leadership, employees, and external partners.
• Anticipate needs, solve problems, and keep operations moving efficiently.

Skills

Adaptable

Proactive

Organized

Collaborative

Accountable

Resourceful

Composed

Job description

Majority Women Employee-Owned. Empowered by Everyone to Transform Lives. Overview We're Hiring! Administrative Assistant – Regional Operations

Are you organized, adaptable, and energized by a fast-paced work environment where no two days are the same? Homes for Independent Living (HIL), a MyPath Company, is seeking a proactive, resourceful Administrative Assistant who enjoys variety, embraces challenges, and thrives in an ever-changing operational environment. This position requires a higher level of operational coordination, independence, and resilience.

What You'll Do

• Coordinate administrative activities and support daily regional operations.
• Manage multiple priorities, deadlines, and unexpected requests.
• Maintain accurate records, reports, and tracking systems.
• Assist with financial processes, vendor coordination for program maintenance and compliance documentation.
• Communicate and collaborate with leadership, employees, and external partners.
• Anticipate needs, solve problems, and keep operations moving efficiently.

What Makes You Successful

• Adaptable: Easily shifts priorities and adjusts to changing demands.
• Composed: Remains focused, professional, and productive under pressure.
• Proactive: Takes initiative and works independently without constant direction.
• Organized: Manages multiple responsibilities without losing track of details.
• Resourceful: Thinks on their feet and finds practical solutions.
• Accountable: Takes ownership and consistently follows through.
• Collaborative: Communicates effectively and supports a team-oriented environment.

The Ideal Candidate

You enjoy being the person others count on to get things done. You are comfortable navigating interruptions, balancing competing demands, and making decisions when plans change. If you thrive on variety, enjoy solving problems, and can bring organization to a constantly moving environment, we'd love to hear from you!

Additional Information

MyPath and its Operating Companies provide specialized services and dignified care for children, adolescents and adults with special needs. Our companies provide a spectrum of services and support which promote the ability of those we serve to live as independently as possible in the community. MyPath is composed of a beautifully diverse spectrum of employees with different characteristics, abilities, and life experiences. We believe that equitable, diverse, and inclusive practices in our workspaces are integral to the existence of MyPath. We value our diverse spectrum of Owners, the individuals we serve and the communities we encounter. Our success as an organization is directly proportional to our ability to create belonging and genuinely engage our Owners and potential Owners. We ask for demographic information so that we can be intentional in supporting our Owners best. Although not required, we would appreciate you sharing to help our commitment of cultivating a diverse, equitable, inclusive, and belonging MyPath.

Our Culture

At MyPath, we support an ownership culture throughout the organization. Our culture is based on our five beliefs and behaviors: Passion Accountability Teamwork Openness Continuous Learning and Innovation. As an employee owner, you can expect transparency, respect and appreciation. You'll impact the place you work and map a career within MyPath. With your passion and our breadth of services, your options are nearly limitless! MyPath is proudly Majority Women Employee-Owned, with women leading at every level from the frontline to the boardroom. Our strength comes from all of us. Every Owner, regardless of gender, plays a vital role in shaping our culture, driving our mission, and building a workplace where opportunity and ownership are shared by all.

Equal Opportunity Employment

MyPath is an Equal Opportunity Employer (EOE) committed to fostering a diverse, equitable, and inclusive workplace. We embrace the unique characteristics, abilities, and life experiences of our employees and believe that equitable and inclusive practices are essential to our success. We value the diversity of our Owners, the individuals we serve, and the communities we engage with.

Career Opportunities

If you find fulfillment in helping others and want opportunities to build a career, MyPath may be your path to a promising future. Explore 150 MyPath locations to find a place and career that fits you. At MyPath, our guiding principle is passion: a passion for the people we serve and for the work we do. MyPath provides specialized services and dignified care for children, adolescents and adults with disabilities, mental health issues, and other significant needs. Operating since 1984, MyPath includes eight companies that serve over 2,000 individuals from around the country, in more than 150 program locations throughout Wisconsin and Indiana, across 48 communities. Our array of services includes a spectrum of educational, therapeutic and community supports to allow those we serve to live full and productive lives in the community—to find their path.

Ownership and Caregivers

MyPath is proud to be a 100% employee owned company (ESOP). At MyPath our caregivers are also our owners!