Administrative Assistant: Reentry Programs & Office Operations

Turning Point of Central California; Visalia (CA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

PSLF eligibility

On-the-job training

Mileage reimbursement

Job summary

Turning Point of Central California is seeking an Administrative Assistant to provide essential clerical support for the Visalia Reentry Center. You will handle routine office tasks, process documents, maintain records, and assist with billing and reporting while upholding privacy standards.

The role requires organization, multitasking, and proficiency with QuickBooks and Office 365. On-site work is required, with occasional training sessions and meetings to support program operations.

Qualifications

• High school diploma or GED required.
• Intermediate bookkeeping skills; QuickBooks experience preferred.
• Proficient in Office 365, Teams, Zoom and other communication platforms.
• Ability to manage multiple priorities while maintaining accuracy.

Responsibilities

• Type correspondence, reports and other documents as needed.
• Maintain and distribute program forms; update as necessary.
• Manage daily office tasks including filing, mail, and scheduling.
• Prepare monitoring forms and client rosters; assist with audits and reporting.
• Handle billing, vendor accounts and keep client trust funds updated.
• Maintain program bank accounts and petty cash; reconcile accounts.
• Protect PHI and PII in HIPAA-compliant manner; follow privacy rules.
• Input daily data into client databases; ensure timely reports.

Skills

Multi-tasking

Confidentiality

Organizational skills

Communication skills

Attention to detail

Education

High school diploma or GED

Tools

QuickBooks

Office 365

Teams

Zoom

Job description

Turning Point of Central California is seeking an Administrative Assistant to provide essential clerical support for the Visalia Reentry Center. You will handle routine office tasks, process documents, maintain records, and assist with billing and reporting while upholding privacy standards.

The role requires organization, multitasking, and proficiency with QuickBooks and Office 365. On-site work is required, with occasional training sessions and meetings to support program operations.