Administrative Assistant/Receptionist

Hill, Barth & King LLC; Warrendale (Allegheny County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive compensation

Bonuses for new business & referrals

Anniversary bonus

Paid time off

401(k) match & profit sharing

Medical, dental, and vision insurance

Life insurance

Disability insurance

Tuition reimbursement

9 paid holidays

Job summary

HBK is a growing Top 50 accounting firm seeking an experienced administrative professional to support the CEO and C‑Suite. You will manage complex calendars, coordinate board meetings and events, handle expenses and travel, and maintain confidentiality across client engagements.

A proactive communicator who thrives in a fast-paced professional services environment will excel. Associate or Bachelor’s Degree required; proficiency with MS Office and familiarity with STAR Practice Management &

Qualifications

• Associate or Bachelor’s Degree required.
• Previous experience in a professional services firm preferred.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Knowledge of STAR Practice Management & HubSpot helpful but not required.
• Willingness to work overtime during seasonal periods throughout the year.

Responsibilities

• Be prompt, efficient, and complete when carrying out all assigned tasks.
• Manage scheduling and complex calendar management for company CEO and other C‑Suite team members.
• Assist with preparing board agendas, partner meetings and other events.
• Manages expense reporting, travel arrangements, and logistics.
• Work on specialized projects for mergers & acquisitions, company town hall meetings, culture building activities.
• Maintain strict confidentiality of all clients and firm business.
• Maintain good communication with CEO, other owners, and colleagues to ensure work is performed accurately and efficiently.
• Assist Principals in their day‑to‑day operations.
• Follow firm procedures and comply with firm policies as outlined in the Human Resource Manual.

Skills

MS Office proficiency

Calendar management

Communication

Attention to detail

Scheduling & logistics

Education

Associate or Bachelor’s Degree

Tools

STAR Practice Management

HubSpot

Job description

HBK is a growing Top 50 accounting firm according to Accounting Today magazine and a Top 100 registered investmentadvisoryaccording to Financial Advisor Magazine. Our hundreds of collaborating professionals have created and fostered thousands of close, caring, supportiveclient relationships. Growth requires talent, so we continue toseekcapable, dedicated professionals in all aspects of financial services. Our recruits choose their career paths. We want you to excel in your career as part of a dynamic team, and we provide the support andthe resourcesto help you succeed. The breadth and depth of experience we offer you is unique in the marketplace. We are entrepreneurs working with entrepreneurs, owners working with high‑net‑worth individuals and those who are owners of small and mid-size businesses, the heartbeat of our country. We are consultants, influencers in ourcommunitiesas well as ourclientsand their finances. When we go home at night, we knowwe’vemade something happenforour clients. If you want a career that is all about helping people,you’rethe kind of personwe’relooking for. Please read on to discover if you could see yourself joining the HBKFamily.

QUALIFICATIONS

• Associate or Bachelor’s Degree.
• Previous experience in a comparable position at a professional service(s) firm strongly preferred.
• Proficient in the Microsoft Office Suite (Excel, Word, Outlook, & PowerPoint).
• Knowledge of STAR Practice Management & HubSpot helpful but not required.
• Willingness to work overtime when needed during seasonal periods throughout the year.
• Must be able to prioritize and understand the importance of incoming requests.

RESPONSIBILITIES

• Be prompt, efficient, and complete when carrying out all assigned tasks.
• Always be courteous, pleasant, and helpful to clients and colleagues.
• Manage scheduling and complex calendar management for company CEO and other C‑Suite team members.
• Assist with preparing board agendas, partner meetings and other events.
• Manages expense reporting, travel arrangements, and logistics.
• Work on specialized projects for mergers & acquisitions, company town hall meetings, culture building activities.
• Maintain strict confidentiality of all clients and firm business.
• Maintain good communication with CEO, other owners, and colleagues to ensure work is performed accurately and efficiently.
• Assist Principals in their day‑to‑day operations.
• Follow firm procedures and comply with firm policies as outlined in the Human Resource Manual.

BENEFITS WE OFFER

• Competitive Compensation.
• Lucrative New Business & Employee Referral Bonuses.
• Anniversary Bonus.
• Generous Paid Time Off Policy.
• 401(k) plan with company match and profit sharing.
• Medical, dental, and vision insurance.
• Company Paid Life Insurance.
• Affordable Short- & Long-Term Disability Insurance.
• Affordable Accidental and Critical Illness Insurance.
• 9 Paid holidays.
• Disability Insurance.
• Tuition Reimbursement.
• Annual Performance Reviews.
• And Much More…

HBK provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Please see the below link for Benefit details: HBK Benefits Our Work Experience is the combination of everything that’s unique about our culture, our core values, our company meetings, our commitment to success, our recognition programs, but most importantly, it’s our people. Our employees are self-disciplined, hardworking, curious, trustworthy, humble and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in our area.