Administrative Assistant

Hill, Barth & King LLC; California (MO); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Paid time off

Annual bonus

Life insurance

Disability insurance

Job summary

HBK is seeking an organized administrative professional to support our accounting and tax teams. The role involves handling client communications, data entry, invoicing, and coordinating travel and meetings. Proficiency in MS Office and prior billing experience are preferred.

Candidates should be able to maintain confidentiality, work well with colleagues, and adapt during tax season with overtime as needed. HBK offers a collaborative environment and opportunities for growth.

Qualifications

• High School Diploma or GED required.
• Proficient in the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Billing/Invoicing experience preferred.
• Willingness to work overtime during tax season, and as needed throughout the rest of the year.
• Knowledge of STAR Practice Management and CCH Axcess is a plus but not required.

Responsibilities

• Be prompt, efficient and complete when carrying out all tasks assigned by supervisors.
• Answer phones in a professional manner, providing answers when possible and transferring calls or taking messages when needed.
• Prepare invoices and obtain approvals.
• Assist accounting department in tasks.
• Review tax documents and responses.
• Track payments of firm invoices.
• Schedule meetings and appointments/arrange travel.

Skills

Customer service

Microsoft Office

Billing

Phone etiquette

Education

High School Diploma or GED

Tools

STAR Practice Management

CCH Axcess

Job description

HBK is a growing Top 50 accounting firm according to Accounting Today magazine and a Top 100 registered investmentadvisoryaccording to Financial Advisor Magazine. Our hundreds of collaborating professionals have created and fostered thousands of close, caring, supportiveclient relationships. Growth requires talent, so we continue toseekcapable, dedicated professionals in all aspects of financial services. Our recruits choose their career paths. We want you to excel in your career as part of a dynamic team, and we provide the support andthe resourcesto help you succeed. The breadth and depth of experience we offer you is unique in the marketplace. We are entrepreneurs working with entrepreneurs, owners working with high‑net‑worth individuals and those who are owners of small and mid‑size businesses, the heartbeat of our country. We are consultants, influencers in ourcommunitiesas well as ourclientsand their finances. When we go home at night, we knowwe’vemade something happenforour clients. If you want a career that is all about helping people,you’rethe kind of personwe’relooking for. Please read on to discover if you could see yourself joining the HBKFamily.

QUALIFICATIONS

• High School Diploma or GED required.
• High-end customer service experience strongly preferred.
• Proficient in the Microsoft Office Suite (Excel, Word, Outlook, &PowerPoint).
• Knowledge of STAR Practice Management and CCH Axcess is a plus but not required.
• Willingness to work overtime during tax season, and as needed throughout the rest of the year.
• Billing/Invoicing experience preferred.

ESSENTIAL FUNCTIONS

• Be prompt, efficient and complete when carrying out all tasks assigned by supervisors.
• Always be courteous, pleasant, and helpful to clients and colleagues.
• Maintain a neat and organized work environment.
• Manage records and files in an organized manner.
• Maintain strict confidentiality of all clients and firm business.
• Maintain good communication with supervisors to ensure work is performed accurately and efficiently.
• Effectively communicate and share information with other administrative assistants.
• Type financial statements, tax returns, correspondence, and other projects.
• Assist with inventory, ordering and receipt of office supplies, internal forms, and checklists.
• Answer phones in a professional manner, providing answers when possible and transferring calls or taking messages when needed.
• Open and close office location facility when needed.
• Deliver all in-coming mail and collect out-going mail in time for daily delivery.
• Prepare invoices and obtain approvals.
• Assist accounting department in tasks.
• Review tax documents and responses.
• Track payments of firm invoices.
• Assist with preparation of engagement letters.
• Schedule meetings and appointments/arrange travel.
• Follow firm procedures and comply with firm policies as outlined in the Human Resource Manual.

BENEFITS WE OFFER

• Competitive Compensation.
• Lucrative New Business &Employee Referral Bonuses.
• Anniversary Bonus.
• Generous Paid Time Off Policy.
• 401(k) plan with company match and profit sharing.
• Medical, dental, and vision insurance.
• Company Paid Life Insurance.
• Affordable Short- &Long-Term Disability Insurance.
• Affordable Accidental and Critical Illness Insurance.
• 9 Paid holidays.
• Disability Insurance.
• Tuition Reimbursement.
• Annual Performance Reviews.
• And Much More…

HBK provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Please see the below link for Benefit details: HBK Benefits

Our Work Experience is the combination of everything that’s unique about our culture, our core values, our company meetings, our commitment to success, our recognition programs, but most importantly, it’s our people. Our employees are self-disciplined, hardworking, curious, trustworthy, humble and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in our area.