Administrative Assistant/Receptionist

National Pork Producers Council; Urbandale (IA); On-site; USD 38,000 - 48,000; Full time

Job summary

National Pork Producers Council in Urbandale, Iowa, seeks a capable Administrative Assistant to provide front desk coverage, handle visitor reception, screening, and mail, and support daily operations at the Iowa office.

The role involves coordinating office logistics, arranging travel, and assisting with meetings, events, and executive support. Strong communication, organizational skills, and proficiency in Microsoft Office are essential.

Qualifications

• Minimum 1–3 years of experience as an administrative assistant or similar role.
• Associate degree or equivalent relevant experience preferred.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and email/calendar management.
• Understanding of customer service principles and confidentiality.

Responsibilities

• Provide front desk coverage, visitor reception, phone screening, and mail handling.
• Communicate with NPPC investors and external stakeholders, ensuring accurate information sharing and timely follow-up.
• Coordinate office logistics including supply ordering, equipment monitoring, vendor coordination, and facility needs.
• Make travel arrangements and manage related account reconciliation, including rental car administration.
• Provide basic accounting support such as check tracking and credit card reconciliation.
• Prepare mailings, reports, presentations, and internal documents using Microsoft Office.
• Assist with planning and execution of meetings, trainings, and events, including logistics and onsite support.
• Provide backup support for Executive Assistance to CEO (Board) and SIP membership administration.
• Support committee coordination and cross-functional projects as needed.
• Perform other duties as assigned.

Skills

Customer service

Attention to detail

Organizational skills

Communication skills

MS Office proficiency

Salesforce CRM

Education

Associate degree

Tools

Microsoft Office

Salesforce

Job description

Reports to: VP Operations & State National Relations, and AVP of Operations & HR

Date: May 2026

Essential Duties and Responsibilities:

• Provide administrative support for the DSM office, including front desk coverage, visitor reception, phone screening, and mail handling
• Communicate with NPPC investors and external stakeholders as needed, ensuring accurate information sharing and timely follow-up
• Coordinate office logistics including supply ordering, equipment monitoring, vendor coordination, and facility needs
• Make travel arrangements and manage related account reconciliation, including rental car administration
• Provide basic accounting support such as check tracking and credit card reconciliation
• Prepare mailings, reports, presentations, and internal documents using Microsoft Office
• Assist with planning and execution of meetings, trainings, and events, including logistics and onsite support
• Provide backup support for Executive Assistance to CEO (Board) and Strategic Investment Program (SIP) membership administration
• Support committee coordination and cross-functional projects as needed
• Perform other duties as assigned (Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.)

Qualifications

The ideal candidate for the should possess the following knowledge and skill sets:

• Knowledge of customer service principles and practices
• Self-motivated and a self-starter
• High attention to detail with the ability to work independently and make sound decisions
• Strong organizational and time-management skills with the ability to manage multiple projects and deadlines
• Excellent written and verbal communication skills
• Good public relations skills
• Professional personal presentation
• Strong working knowledge of Microsoft Office
• Understanding of Salesforce software CRM
• Ability to maintain confidentiality and handle sensitive information.

Education and/or Experience Required or Desired:

The equivalent of associate degree Ag background a plus. One to three years of experience as an administrative assistant or similar job is required.

PHYSICAL DEMANDS AND WORKING CONDITIONS

• Work involves near continuous use of computer terminal.
• Requires light physical effort such as stooping and bending, and occasional lifting of lightweight objects (up to 50 pounds).

Travel

Less than 10% travel, various annual meetings. Valid driver’s license required.

Location

National Pork Producers Council Iowa Office; Urbandale, Iowa – This is an on-site, in-person position. Regular, daily attendance is required to fulfill the duties of this role.

Full Name

First

Email

Phone

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