Administrative Assistant/Receptionist

Landmark College; Putney (VT); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support various departments within the Enrollment Management Division. This role involves providing exceptional customer service, managing correspondence, and maintaining records. The ideal candidate will exhibit strong organizational and communication skills, be proficient in computer applications, and thrive in a dynamic environment. Join a team that values diversity and is committed to fostering an inclusive atmosphere. If you are a dedicated professional looking to make a difference in a supportive educational environment, this opportunity is perfect for you.

Qualifications

• Strong work ethic and ability to work effectively as a team player.
• Excellent organizational, verbal, and written communication skills.

Responsibilities

• Provide administrative support to various departments within Enrollment Management.
• Assist in scheduling interviews and campus visitation for admissions.

Skills

Organizational Skills

Interpersonal Skills

Verbal Communication

Written Communication

Computer Proficiency (Word, Excel, PowerPoint)

Data Entry Skills

Flexibility

Team Player

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Administrative Assistant is responsible for providing administrative assistance to all departments within the Enrollment Management Division to include the areas of correspondence, records, data entry, mailings and other tasks as assigned.

Specific Responsibilities:

• Provides primary phone coverage for the EM division.
• Works closely with the Office Manager to provide superior customer service for the offices of Admissions, Financial Aid, Marketing and Communications, and Short-term Programs.
• Provides administrative support to the Admissions, Financial Aid, Marketing and Short-term Programs.
• Responsible for processing, data entry and record management for the EM division.
• Primary for greeting visitors to the office.
• Assists in scheduling applicant interviews and campus visitation scheduling and follow-up for admissions and summer programs.
• Assists all managers in Enrollment Management in implementation of prospect management to include lead inquiry intake, follow-up and tracking for the EM division.
• Assists Marketing with budgets, invoices, organizing video and photo assets, projects, etc. as needed.
• Assists with correspondence, mailing, maintaining files, records and reports for admissions, financial aid, marketing, and short-term programs.
• Picks up, delivers and distributes mail for the division.
• Maintains the reception area as a welcoming environment for visitors.
• Attends all on-campus and virtual recruitment events for the EM division.
• Maintains current working knowledge of computer applications and other administrative technologies required to effectively perform job responsibilities.
• Performs other duties as assigned.

Required Qualifications and Skills:

• Demonstrate a strong work ethic.
• Function effectively as a team player in all aspects.
• Superior organizational and interpersonal skills.
• Excellent verbal and written communication skills.
• Flexibility and the ability to maintain a sense of the overall mission of the Enrollment Services office.
• Ability to work efficiently, responding to multiple priorities with grace and composure.
• Computer proficiency (Word, Excel, PowerPoint) and data entry skills required.
• Professional etiquette is essential as the position entails frequent contact with parents, students, faculty and senior staff of the College.
• A commitment to confidentiality is essential.

Physical Demand:
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying items such as papers, books, small parts, boxes, packages, etc. Some repetitive motions are performed in typing and word processing. There may be times when medium lifting is required of items ranging in weight up to about 30 lbs.

Working Conditions:
General office and campus conditions. The work environment involves everyday risks or discomforts, which require normal safety precautions typical of such places as offices, meetings, classrooms and libraries. The work area is adequately lit, heated and ventilated. The work environment for an employee in this job is a daily indoor office environment, typical office setting with equipment noise and frequent interruptions.

How to Apply

Interested individuals should provide a cover letter, resume or CV, and the names of three references. Electronic submissions are preferred. Please email your application to [e-mail]. Applications may also be mailed to: Director of Human Resources, Landmark College, 19 River Road South, Putney, Vermont 05346. No phone calls please. Diversifying the student body, faculty, and administration is congruent with the Landmark College mission. We value diverse populations and cultures including, but not limited to, ethnicity, gender, gender identity, national origin, neurodiversity, race, and religion.