Administrative Assistant / Receptionist

PepperPointe Partnership; Lexington (KY); In loco; USD 23.000 - 32.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, dental, and vision benefits

401K with company match

Promotions from within; startup-style,

Career development

Descrizione del lavoro

PepperPointe Partnerships is seeking an Administrative Assistant to be the first point of contact and provide comprehensive administrative support across the organization. Responsibilities include answering phones, welcoming guests, coordinating travel and meetings, managing office supplies, and acting as a liaison with vendors.

The role emphasizes strong customer service, professional presentation, and excellent organizational skills in a dynamic, growth-oriented environment in Lexington, KY.

Competenze

• Proficiency in Microsoft Office Suite.
• Strong customer service orientation.
• Exceptional interpersonal skills with active listening.
• Professional conduct, respect, and tact.
• Good follow-through on commitments.
• Hands-on experience with office equipment (fax/printers).
• Professional appearance and attitude.
• Strong written and verbal communication.
• Excellent organizational and time-management skills.
• Multitasking and prioritization abilities.
• Customer service mindset.
• Problem-solving: gather/analyze information, develop alternatives.
• High school diploma or GED.

Mansioni

• Greet and direct visitors at the front desk.
• Provide administrative support across PepperPointe functions.
• Route calls or take messages and deliver as needed.
• Manage the company vehicle program, scheduling and maintenance.
• Coordinate hotel reservations and travel for staff and guests.
• Serve as primary contact for janitorial vendors and cleaning services.
• Order and maintain office refreshments and breakroom supplies.
• Coordinate with vendors to support day-to-day operations.
• Handle mail and deliveries and prepare outgoing mail.
• Assist with meeting room reservations and catering.
• Perform general clerical and data entry tasks.

Conoscenze

MS Office

Customer service

Interpersonal skills

Professionalism

Communication

Organization

Time management

Problem solving

Multitasking

Prioritization

Formazione

High school diploma or GED

Strumenti

Fax machines

Printers

Office equipment

Descrizione del lavoro

The Opportunity

PepperPointe is looking for people who are excited to thrive in an environment of impactful change. Team spirit is evident at PepperPointe and every day we let our passions and creativity foster innovation. We take big swings, set ambitious goals, and challenge each other to make data- and process-driven decisions in everything we do.

We’re always looking for determined, creative, and fearless individuals who want to join an innovative organization committed to positively impacting families and communities. If this is you, you’ll love working at PepperPointe.

The PepperPointe Administrative Assistant is the first point of contact for our company. Their duties include offering administrative support across the organization, and welcoming guests who visit our office. This person will be responsible for answering the phones and providing excellent customer service.

A Day In The Life Of

• Receive visitors at the front desk by greeting, welcoming, directing visitors to the appropriate person and office, and/or alerting staff when someone is there to meet or visit them.
• Provide administrative support to PepperPointe functional areas on an as needed basis.
• Manage incoming calls by routing them to the proper extensions or taking messages and delivering, as needed.
• Manage the company vehicle program, including scheduling and maintenance coordination.
• Coordinate hotel reservations and travel accommodations for employees and visitors.
• Serve as the primary contact for janitorial vendors and facility cleaning services.
• Order and maintain office refreshments and breakroom supplies.
• Coordinate with vendors to support smooth day-to-day office operations.
• Accept deliveries and mail, organize them and distribute to the correct recipients in a timely manner.
• Prepare outgoing mail by drafting correspondence, securing parcels, etc.
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor and manage logbook).
• Order office supplies and keep inventory of stock.
• Assist in making meeting room reservations, catering arrangements and travel accommodations.
• Additional responsibilities include but are not limited to filing, general office clerical work, administrative support and performing data entry.

What You'll Bring To The Table

• Proficiency in Microsoft Office Suite
• Strong customer service orientation
• Exceptional interpersonal skills; listening skills are essential while remaining open to other ideas and trying new things.
• Conducts self with professionalism and in a tactful manner, treating others with respect and consideration.
• Follow through on commitments.
• Hands‑on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Excellent organizational skills
• Multitasking and time‑management skills, with the ability to prioritize tasks
• Customer service attitude
• Ability to identify and solve problems in a timely manner; gathering and analyzing information skillfully, developing alternate solutions
• High school diploma or GED.

We’d Love It If You Also Have

One year certificate from college or technical school with concentration in front office support for medical settings; additional training and certification in office management or administrative assisting is a plus. Proven work experience as a Receptionist, Front Office Representative, Administrative Assistant or similar role is also preferred.

What We’ll Offer in Return

• Full-time, hourly position starting at $20.00 DOE
• Medical, dental, and vision benefits
• 401K with company match
• A company culture of promotions from within, with a start‑up atmosphere allowing for varied and rapid career development

About PepperPointe Partnerships

PepperPointe Partnerships is a dental service organization (DSO) with an innovative approach to proactively address the challenges and industry changes practitioners face, create efficiencies at the practice level and provide support with non-clinical tasks, allowing practitioners to focus on providing excellent patient care. PepperPointe seeks to redefine what it means to be a DSO by fully leveraging the strengths and culture of doctor‑owned dental practices, and a growth strategy for greater synergy and protection among all dental practitioners. Through the PepperPointe platform, we offer maintained doctor

ownership, a collaborative network of doctors, and help clinical teams achieve the greatest success in providing excellent patient care. PepperPointe offers doctors an optimal exit and entry strategy, with partnership opportunities for every career stage, to help preserve and extend the practice legacy, and do so on their terms.

PepperPointe is an equal opportunity employer and committed to creating an inclusive environment for all of our applicants. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All qualified applicants, regardless of personal characteristics, are encouraged to apply.

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties. Management reserves the right to revise the job or to require that other or different tasks be performed as assigned.