Administrative Assistant / Receptionist

Mental Health Association; Lake Hiawatha (NJ); On-site; USD 40,000; Full time

Job summary

The Mental Health Association is looking for an Administrative Assistant/Receptionist for the NJ4S Hub, providing support for Morris and Sussex counties. Candidates should have a high school diploma, strong communication skills, and experience in general office procedures. The role involves managing calls, filing, and maintaining office supplies, and offers competitive pay and benefits.

Benefits

Fully paid medical coverage for eligible staff

Generous 401(k) match

Plentiful Paid Holidays, Vacation, Personal and Sick time

Qualifications

• Minimum of two years of experience in general office procedures.
• Demonstrates effective communication skills.
• Computer literacy with knowledge in data entry and electronic medical records.

Responsibilities

• Screening of all incoming calls.
• General filing and maintenance of the filing system.
• Sorting and processing incoming and outgoing mail.

Skills

Effective verbal and written communication skills

Computer literacy

Good interpersonal skills

Well organized

Ability to initiate and handle multiple tasks

Education

High School, Business School or GED diploma

Tools

Microsoft Office

Job description

New Jersey Statewide Student Support Services (NJ4S) Hub

The Mental Health Association is seeking anAdministrative Assistant / Receptionistfor our new program, New Jersey Statewide Student Support Services (NJ4S) Hub, operating in Morris and Sussex Counties.

The NJ4S Hub program will provide regional coverage through a “Hub” that will offer proven prevention strategies used to support every student in Morris and Sussex Counties and their families. The Hub will integrate its programming with existing state and local services, to improve coordination and reduce duplication of effort. The Hub will offer a tiered menu of evidence-based prevention and intervention strategies that can be deployed in high-need districts. The NJ4S Hub will provide universal supports to all Morris/Sussex students, and more intensive supports to students in schools with higher needs.

Qualified applicants for the position of Administrative Assistant/ Receptionistwill have, at minimum:

• High School, Business School or GED diploma
• Minimum of two (2) years of experience in general office procedures.
• Demonstrates effective verbal and written communication skills.
• Computer literacy with some knowledge and experience in data entry, electronic medical records and Microsoft Office.
• Must be well organized, accurate, have good interpersonal skills and welcomes new ideas.
• Ability to initiate and handle multiple tasks in a timely and accurate manner.

Under the direction of the Scheduling Coordinator, the Receptionistwill be responsible for:

• Screening of all incoming calls
• General filing and maintenance of filing system
• Sorting and processing incoming and outgoing mail
• Sending, receiving and distributing fax transmissions
• Maintaining office supplies and complete work orders as needed
• Attending trainings as required
• Perform other duties as assigned by the NJ4S Scheduling Coordinator/Support Staff.

Reports to: Scheduling Coordinator/ Support Staff

Annual Base Rate: $40,000

#Medium

Fully paid medical coverage for eligible staff.
Generous 401(k) match.
Plentiful Paid Holidays, Vacation, Personal and Sick time.

MHAEM is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is MHAEM’s policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.