Administrative Assistant (Real Estate Operations)

QUICK USA; Plano (TX); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Flexible schedule

Paid time off (Full-time employees)

Job summary

Quick USA Inc. in Plano, TX is seeking an Administrative Assistant (Real Estate Operations) to support property management and asset management activities.

The role requires fluency in Japanese (reading/writing business documents and emails) and working proficiency in English for daily communications. The position offers flexible scheduling (Full-time or Part-time), opportunity to handle document management, scheduling, vendor liaison, and data entry, with duties expanding to lease renewals, tax

Qualifications

• Fluency in Japanese (reading/writing business emails/documents) is required.
• English proficiency for daily communication is required.
• Experience in property management or real estate operations is preferred.

Responsibilities

• Manage office documents, supplies, and mail.
• Schedule meetings, maintain calendars, and support internal communications.
• Liaise with property management companies and vendors.
• Perform data entry, basic accounting support, and expense reimbursements.
• Assist with property records, lease renewals, and insurance updates.
• Support market research and reporting related to real estate.
• Property tax payment and protest coordination (for experienced candidates).
• Contract and template management (for experienced candidates).
• Tracking repair requests and approvals for asset management (for experienced candidates).
• Preparing internal manuals and process documentation (for experienced candidates).

Skills

Japanese fluency (reading/writing)

English proficiency

Advanced Excel

Tools

Pivot tables

Macros

Job description

Administrative Assistant (Real Estate Operations)

Summary

Seeking a highly organized and proactive Administrative Assistant (Real Estate Operations) to support property management and asset management activities. This role involves general office administration, scheduling, vendor liaison, expense processing, and assisting with real estate operations. Fluency in Japanese (reading/writing business documents and emails) and working proficiency in English are required.

Essential Duties

• Manage office documents, supplies, and mail
• Schedule meetings, maintain calendars, and support internal communications
• Liaise with property management companies and vendors
• Perform data entry, basic accounting support, and expense reimbursements
• Assist with property records, lease renewals, and insurance updates
• Support market research and reporting related to real estate
• Property tax payment and protest coordination (for experienced candidates)
• Contract and template management (for experienced candidates)
• Tracking repair requests and approvals for asset management (for experienced candidates)
• Preparing internal manuals and process documentation (for experienced candidates)

Working Hours / Working style

Full-time / Part-time (Flexible schedule available)

Working Location

Plano, TX

Salary / Benefit

$19.00 - $24.00/hr

• Flexible schedule
• Paid time off (Full-time employees only)

Qualifications

• Fluency in Japanese (reading and writing business emails/documents) (Required)
• Working proficiency in English for daily communication (Required)
• Experience in property management or real estate operations (Preferred)
• Advanced Excel skills (Pivot tables, Macros) (Preferred)
• Knowledge of U.S. property tax and contract administration (Preferred)