ADMINISTRATIVE ASSISTANT (PURCHASING) (FULL TIME)

Compass Group USA; San Fernando (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Retirement Plan

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits

Critical Illness Insurance

Accident Insurance

Hospital Indemnity Insurance

Legal Services

Choice Auto and Home Program

Medical

Dental

Vision

Life Insurance/AD

Disability Insurance

Commuter Benefits

Employee Assistance Program

FSAs

Job summary

Compass Group USA is hiring a full-time Administrative Assistant (Purchasing) for Fresh & Ready in San Fernando, CA. You will support purchasing activities, select vendors, place orders, and manage service contracts. Proficiency with QuickBooks and invoicing is preferred.

Monday–Friday, 7:30 am–4:00 pm; stay compliant with corporate policies. This role emphasizes accuracy in records, PO entry, and vendor communication.

Qualifications

• Previous purchasing experience required.
• Strong organizational skills and attention to detail.
• Proficiency with QuickBooks and invoicing preferred.

Responsibilities

• Select vendors, place orders, and coordinate service contracts.
• Enter POs and email vendors through QuickBooks.
• Follow up on orders to ensure timely delivery of materials.
• Keep records of purchases, shipments, and related files up to date.
• Assist with invoicing and create items in QuickBooks.

Tools

QuickBooks

Job description

ADMINISTRATIVE ASSISTANT (PURCHASING) (FULL TIME)

• We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT (PURCHASING) position.
• Location: Fresh & Ready - 1145 Arroyo Avenue, San Fernando, CA 91340. Note: online applications accepted only.
• Schedule: Full time schedule. Monday through Friday, 7:30 am to 4:00 pm. Further details upon interview.
• Requirement: Previous purchasing experience required.
• Pay Range: $24.00per hour to$26.00per hour.
• Additional Job Duties & Responsibilities:
  • Select vendors, place orders, and coordinate service contracts as needed.
  • Enter POs and email vendors through QuickBooks.
  • Follow up on orders to make sure materials are shipped and delivered as expected.
  • Keep records of purchases, shipments, and related files up to date.
  • Assist with invoicing as needed and create items in QuickBooks.
    *Internal Employee Referral Bonus Available

Please note that employees in this role will work in a temperature-controlled environment with exposure to cold conditions for extended periods of time.

Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply.

Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!

Job Summary

Summary: Responsible for clerical functions and administrative support of food service programs.Essential Duties and Responsibilities:

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Associates at Fresh & Ready Food Group are offered many fantastic benefits.

Full-time and part-time positions offer the followingbenefitsto associates:Retirement Plan,Associate Shopping Program,Health and Wellness Programs,Discount Marketplace,Identity Theft Protection,Pet Insurance,Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offer the following benefitsto associates:Medical,Dental,Vision,Life Insurance/AD,Disability Insurance,Commuter Benefits,Employee Assistance Program,Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

About Compass Group: Achieving leadership in the foodservice industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Applications are accepted on an ongoing basis.

Fresh and Ready Foods maintains a drug-free workplace.