Administrative Assistant – Purchasing Department

ABL WHOLESALE DISTRIBUTORS; Ohio; In loco; USD 38.000 - 52.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical

Dental and Vision

401K

Paid Time Off

Descrizione del lavoro

ABL Wholesale Distributors, a long‑standing distributor serving retailers and healthcare facilities across OH, PA and WV, seeks an Administrative Assistant for Columbiana, OH. You will support the Purchasing Team, coordinate supplier docs, and liaise with vendors, warehouse, and AP to resolve issues.

You will aid trade show planning, track product specs, and monitor inventory for timely deliveries, while ensuring data accuracy across internal systems.

Competenze

• 3–5 years of administrative experience.
• Proficiency in Microsoft Office 365.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Driver's license and US work authorization.

Mansioni

• Provide administrative support to the Purchasing Team, including managing communications and coordinating documentation for internal and external contacts.
• Assist with identifying and organizing information on new suppliers, programs, and products; present findings to Purchasing Management.
• Serve as liaison between vendors, the warehouse, and Accounts Payable to resolve invoice discrepancies and delivery concerns.
• Coordinate logistics and provide hands-on support during annual Trade Show planning, set-up and execution.
• Request and track product specifications from vendors and ensure data entry into internal systems (e.g., AS400).
• Monitor inventory reports and help maintain stock levels based on demand and historical sales trends.
• Collaborate with Purchasing Management, Warehouse Supervisors, and Inventory Manager on item setup, orders, and on-time delivery.
• Verify prebook items have shipped to all contracted accounts.
• Support various administrative tasks and take on additional responsibilities as business needs evolve.

Conoscenze

Organizational skills

Time management

Written and verbal communication

Analytical skills

Negotiation

Strumenti

Microsoft Office 365

Descrizione del lavoro

For over 50 years ABL Wholesale Distributors has been the premiere distributor servicing convenience retailers, universities, drug store chains and health care facilities in Ohio, Pennsylvania and West Virginia. We are adding this new position due to our recent growth.

The Administrative Assistant will report to the Purchasing Manager and work together with the warehouse supervisors at our offices in Columbiana, Ohio.

Job Description

• Provide administrative support to the Purchasing Team, including managing communications and coordinating documentation for internal and external contacts.
• Assist with identifying and organizing information on new suppliers, programs, and products. Compile and present findings to Purchasing Management as needed.
• Serve as a liaison between vendors, the warehouse, and Accounts Payable to resolve invoice discrepancies, product issues, and delivery concerns in a timely manner.
• Coordinate logistics and provide hands-on support during annual Trade Show planning, set-up, and execution.
• Request and track product specifications from vendors and ensure all required data is accurately entered into internal systems (e.g., AS400).
• Monitor inventory reports and assist in maintaining stock levels by organizing data based on customer demand and historical sales trends.
• Collaborate with Purchasing Management, Warehouse Supervisors, and the Inventory Manager to confirm item setup, order placement, and on-time product delivery.
• Verifying prebook items have shipped to all contracted accounts.
• Support various administrative tasks and take on additional responsibilities as needed in response to evolving business requirements.

Qualifications

• Must have 3 - 5 years administrative experience
• Must be proficient in Microsoft Office 365 programs including Word, Excel, Outlook and Power Point.
• Excellent organizational, time management, negotiation, written and verbal skills.
• Strong analytical skills.
• Driver's License & US work authorization required

Benefits

• Medical
• Dental and Vision
• 401K
• Paid Time Off