Purchasing Admin & Vendor Liaison for Trade Shows

ABL WHOLESALE DISTRIBUTORS, INC.; Columbiana (OH); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental and Vision

401K

Paid Time Off

Job summary

ABL Wholesale Distributors in Columbiana, Ohio is seeking an Administrative Assistant to support the Purchasing Team, coordinate communications with suppliers, and help manage inventory and vendor relations. You will assist with data entry in internal systems such as AS400 and play a key role in ensuring timely product delivery and accurate documentation.

Ideal candidates bring 3–5 years of administrative experience, strong MS Office skills, and excellent organizational and analytical abilities.

Qualifications

• 3–5 years administrative experience
• Proficient in Microsoft Office 365 programs including Word, Excel, Outlook and PowerPoint
• Excellent organizational, time management, negotiation, written and verbal skills
• Strong analytical skills
• Driver's License & US work authorization required

Responsibilities

• Provide administrative support to the Purchasing Team, including managing communications and coordinating documentation for internal and external contacts.
• Assist with identifying and organizing information on new suppliers, programs, and products. Compile and present findings to Purchasing Management as needed.
• Serve as a liaison between vendors, the warehouse, and Accounts Payable to resolve invoice discrepancies, product issues, and delivery concerns in a timely manner.
• Coordinate logistics and provide hands‑on support during annual Trade Show planning, set‑up, and execution.
• Request and track product specifications from vendors and ensure all required data is accurately entered into internal systems (e.g., AS400).
• Monitor inventory reports and assist in maintaining stock levels by organizing data based on customer demand and historical sales trends.
• Collaborate with Purchasing Management, Warehouse Supervisors, and the Inventory Manager to confirm item setup, order placement, and on‑time product delivery.
• Verifying prebook items have shipped to all contracted accounts.
• Support various administrative tasks and take on additional responsibilities as needed in response to evolving business requirements.

Skills

Office administration

Microsoft Office 365

Organizational skills

Communication skills

Analytical skills

Job description

ABL Wholesale Distributors in Columbiana, Ohio is seeking an Administrative Assistant to support the Purchasing Team, coordinate communications with suppliers, and help manage inventory and vendor relations. You will assist with data entry in internal systems such as AS400 and play a key role in ensuring timely product delivery and accurate documentation.

Ideal candidates bring 3–5 years of administrative experience, strong MS Office skills, and excellent organizational and analytical abilities.