Administrative Assistant — Public Safety & Facility Ops

Management & Training Corporation; Panama City (FL); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health/dental/vision/life insurance

401(k) with company match

Paid time off (PTO)

9 paid holidays

Opportunities for job advancement

Job summary

Management & Training Corporation (MTC) is hiring an Administrative Assistant at BAY CORRECTIONAL FACILITY in Panama City, FL. The role reports to the warden and handles a variety of clerical duties with discretion in ACA standards compliance.

Key tasks include secretarial work, calendar management, meeting minutes, document control, and procedures updates, with a focus on confidentiality and accuracy. A solid office background and Florida driver’s license are required.

Qualifications

• High school diploma or equivalent; two years clerical experience.
• Computer proficiency required; associate degree preferred.
• Valid Florida driver's license with acceptable driving record.
• Ability to maintain confidentiality and discretion.
• Strong organizational and time-management skills.

Responsibilities

• Perform secretarial and clerical duties including dictation and transcription of documents.
• Receive calls and visitors and refer to proper person when unavailable.
• Maintain calendar of events, appointments and take meeting minutes.
• Coordinate meeting arrangements including time and attendees.
• Maintain correspondence control log and prepare reports.
• Maintain central library of documents and ensure distribution to staff.
• Develop and update facility operating procedures in line with policies.
• Recommend equipment purchases and maintain expense records.
• Promote positive social skills and intervene when needed; perform other duties as assigned.

Skills

Secretarial

Discretion

Calendar management

Meeting coordination

Confidentiality

Communication

Interpersonal skills

Data entry

Education

High school diploma

Associate degree preferred

Driver's license (FL)

Tools

Microsoft Office

Job description

Management & Training Corporation (MTC) is hiring an Administrative Assistant at BAY CORRECTIONAL FACILITY in Panama City, FL. The role reports to the warden and handles a variety of clerical duties with discretion in ACA standards compliance.

Key tasks include secretarial work, calendar management, meeting minutes, document control, and procedures updates, with a focus on confidentiality and accuracy. A solid office background and Florida driver’s license are required.