Administrative Assistant

Management & Training Corporation; Panama City (FL); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health/dental/vision/life insurance

401(k) with company match

Paid time off (PTO)

9 paid holidays

Opportunities for job advancement

Job summary

Management & Training Corporation (MTC) is hiring an Administrative Assistant at BAY CORRECTIONAL FACILITY in Panama City, FL. The role reports to the warden and handles a variety of clerical duties with discretion in ACA standards compliance.

Key tasks include secretarial work, calendar management, meeting minutes, document control, and procedures updates, with a focus on confidentiality and accuracy. A solid office background and Florida driver’s license are required.

Qualifications

• High school diploma or equivalent; two years clerical experience.
• Computer proficiency required; associate degree preferred.
• Valid Florida driver's license with acceptable driving record.
• Ability to maintain confidentiality and discretion.
• Strong organizational and time-management skills.

Responsibilities

• Perform secretarial and clerical duties including dictation and transcription of documents.
• Receive calls and visitors and refer to proper person when unavailable.
• Maintain calendar of events, appointments and take meeting minutes.
• Coordinate meeting arrangements including time and attendees.
• Maintain correspondence control log and prepare reports.
• Maintain central library of documents and ensure distribution to staff.
• Develop and update facility operating procedures in line with policies.
• Recommend equipment purchases and maintain expense records.
• Promote positive social skills and intervene when needed; perform other duties as assigned.

Skills

Secretarial

Discretion

Calendar management

Meeting coordination

Confidentiality

Communication

Interpersonal skills

Data entry

Education

High school diploma

Associate degree preferred

Driver's license (FL)

Tools

Microsoft Office

Job description

Pay: $18.00/hr.

Location: 5400 Bay Line Dr., Panama City, FL., 32404

Status: Full Time, Monday – Friday

Benefit package includes:

• Health/dental/vision/life insurance
• 401(k) with company match
• Paid time off (PTO)
• 9 paid holidays
• Opportunities for job advancement

Ready for a meaningful career in criminal justice? MTC Facilities provide a safe and secure working environment for our staff while helping offenders gain valuable skills and treatment necessary for success upon release. Now hiring an Administrative Assistant at BAY CORRECTIONAL FACILITY

Position Summary:

Reports to the warden. Responsible for performing a variety of clerical and administrative duties which require extreme discretion in compliance with American Correctional Association (ACA) standards, Management & Training Corporation (MTC), Florida Department of Corrections (FDOC) and Florida Department of Management Services (DMS) directives.

Essential Functions:

1. Perform a variety of secretarial and clerical duties, including dictation and transcription of correspondence, reports and other documents. Maintain confidentiality with sensitive facility information.

2. Receive telephone calls and visitors; tactfully refer them to proper individual if warden is not available.

3. Maintain calendar of events, schedules, appointments and take minutes of meetings.

4. Coordinate meeting arrangements such as time, place, attendees and matters to be discussed.

5. Maintain correspondence control log and coordinate preparation of special reports.

6. Maintain the central library of required documents, handbooks, directives, facility operating procedures, and other related materials. Ensure distribution to designated staff.

7. Participate in the development of new and revised facility operating procedures in compliance with corporate procedures. Maintain and update master facility operating procedures.

8. Make recommendation for purchase of equipment and supplies; maintain expense account records and confidential files.

9. Promote the development of positive social skills through modeling appropriate behaviors and intervening when inappropriate behaviors are observed.

It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management

Education and Experience Requirements:

High school diploma or equivalent, two (2) years clerical or related experience, and computer proficiency required. Associate degree in business administration, secretarial science or associated field preferred. A valid driver’s license in the state of Florida with an acceptable driving record is required, unless waived by management.

Post Hire Requirements:

Must successfully complete annual in-service training requirements.

Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process.