Administrative Assistant — Public Administration

City of Fort Lauderdale; Fort Lauderdale (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

The City of Fort Lauderdale is seeking an administrative professional to support a department with clerical duties, reporting, scheduling, and data handling. This open-competitive posting may be filled internally or externally.

Requirements include at least two years of college coursework in business administration or a related field and 1–3 years of intermediate administrative work. Veterans’ preference considerations apply as outlined by Florida statutes.

Qualifications

• Two years of college coursework in business administration or a related field is required.

Responsibilities

• Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility.
• Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities.
• Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies
• Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities
• Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate
• Maintains detailed and accurate records; provides, creates and submits reports as required
• May prepare and maintain payroll for assigned division
• Maintains department filing, records and rosters; develops, implements and modifies filing systems
• Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing
• Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures
• Prepares a variety of documents for the purchase of supplies and equipment
• Performs related work as required

Education

Two years college coursework in business administration or related field

Job description

The City of Fort Lauderdale is seeking an administrative professional to support a department with clerical duties, reporting, scheduling, and data handling. This open-competitive posting may be filled internally or externally.

Requirements include at least two years of college coursework in business administration or a related field and 1–3 years of intermediate administrative work. Veterans’ preference considerations apply as outlined by Florida statutes.