Administrative Assistant-Project Coordinator

Allied Technologies and Consulting, LLC.; Frederick (MD); On-site; USD 55,000 - 70,000; Full time

Job summary

Allied Technologies & Consulting, LLC seeks an Administrative Assistant/Project Coordinator to support DHA OPMED at Fort Detrick, MD. The role is on-site five days a week, coordinating PMO tasks, meeting logistics, FOIA responses, and documentation in accordance with Army regulations.

Requirements include a Bachelor’s degree or equivalent, 5 years of admin/project coordination experience, strong MS Office/Adobe PDF skills, and U.S. citizenship with ability to obtain a Public Trust clearance.

Qualifications

• Bachelor’s Degree or equivalent education/experience.
• 5 years of administrative/program coordination experience.
• Effective verbal, written, and email communication with senior leadership.
• Proficient with MS Office and Adobe PDF.
• Experience with Government records management and travel systems (DTS) preferred.
• Experience with Government Regulations (Army AR 25-50) preferred.
• Excellent coordination skills required.
• U.S. Citizen & able to obtain Public Trust.

Responsibilities

• Provide project support to PMO staff and leadership.
• Maintain tasker tracking and follow-up for completion.
• Support FOIA response processes including document review and redaction.
• Manage records storage and documentation processes.
• Set up meetings and prepare staff meeting minutes.
• Prepare and staff documents per Army Regulations AR25-50.
• Review and edit division correspondence for correct format and language.
• Utilize Microsoft Office and other applications for admin tasks.
• Coordinate travel using DTS and prepare related vouchers.
• Provide general office support including scheduling, room reservations, and travel arrangements.
• Participate in special projects as required.

Skills

MS Office Suite

Adobe PDF

Strong communication

Coordination

FOIA support

Travel system experience

Govt regs knowledge

Education

Bachelor’s Degree in Business Admin or related

Tools

DTS

Army Regulations AR25-50

Job description

Job Description

Allied Technologies and Consulting (ATC) is currently looking for an Administrative Assistant/Project Coordinator to join our team to support the Defense Health Agency (DHA) Operational Medical Systems (OPMED) located at Ft Detrick, MD. DHA OPMED is responsible for developing medical products such as drugs, vaccines, devices, and medical support equipment. DHA OPMED preserves and protects the lives of warfighters by developing medical products to ensure readiness and the highest quality of medical care for DOD personnel. This position is based at Ft. Detrick in Frederick, Maryland. This position requires 5 days per week on-site at Fort Detrick.

Duties And Responsibilities

Organized, detail-oriented, proactive, multi-tasking, and personable Administrative Assistant/Project Coordinator to support DHA OPMED across multiple groups and suborganizations.

• Provide project support to the assigned Division/Project Management Office (PMO), to include the Director/Project Manager (PjM), Deputy Director/PjM, Branch Chiefs and/or staff members.
• Maintain a tasker tracking log to including adding taskers, reminding assigned team member(s) to complete, and mark completio
• Support the response of Freedom of Information Act (FOIA) requests by reviewing documents, redacting information, and providing .pdfs of the information for leadership review.
• Support the documentation records storage process.
• Set-up and attend meetings and provide meeting minutes.
• Prepare and staff documents IAW Army Regulations AR25-50 to include memorandums, letters, executive summaries, and Information Papers
• Review and edit division correspondence for changes in spelling, grammar, punctuation, word usage and correct format style for the intended audience IAW policy and procedures.
• Use various Microsoft Office Suite applications.
• Answer conference taskers, use Defense Travel System (DTS), coordinate travel itineraries, assist with travel authorizations and prepare vouchers, as required.
• Perform a variety of support services such as visitor access control, filing, faxing and copying documents, printing read ahead packages, creating business cards, ordering and receiving office supplies.
• Perform other duties to include, but not limited to, preparing purchase requests, reserving conference rooms, coordinating and schedule meetings, seminars, VTC’s, and DCO’s between the PMO and other internal and external agencies.
• Participate in special projects as required.

Education, Skills And Experience Required

• Bachelor’s Degree in Business Administration or a related discipline, or the equivalent combination of education, professional training, or work experience
• 5 years of related business administrative/program coordination experience.
• Must possess effective communication skills, to include verbal, written and email correspondence, and the ability to work with senior leadership and personnel of higher echelons.
• Proficient with MS Office Suite and Adobe pdf.
• Experience with Government records management and travel systems, Defense Travel System (DTS), preferred.
• Experience with Government Regulations, Army Regulation 25-50, preferred.
• Excellent coordination skills required
• Must be a U.S. Citizen and T1 (Public Trust) Clearable
• Must be able to pass background and drug testing
• THIS IS A FEDERAL CONTRACT

About Allied Technologies And Consulting

Allied Technologies and Consulting, LLC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Equal Opportunity is the Law

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Equal Opportunity is the Law Supplement

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

Pay Transparency Nondiscrimination Provision

https://www.dol.gov/ofccp/pdf/pay-transp_unformattedESQA508c.pdf