Administrative Assistant — Professional Services

Gray AES; Lexington (VA); On-site; USD 28,000 - 36,000; Full time

Job summary

Gray AES in Lexington, KY is seeking an Administrative Assistant to join their professional services team. The role supports general office operations, coordinates meetings, prepares correspondence, and assists with travel and documentation.

Ideal candidates have an associate’s degree or 3+ years of relevant experience, strong Microsoft Office skills, and excellent written and verbal communication. A team-oriented, self-motivated attitude is essential in Gray's collaborative environment.

Qualifications

• Associate's degree or 3+ years relevant experience.
• Experience in a professional services firm preferred.
• Strong Microsoft Office skills for communication and coordination.
• Excellent oral and written communication skills.

Responsibilities

• Copies correspondence and other printed material, including drawings.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Supports meeting minutes, document releases, RFIs, etc.
• Participates in weekly studio meetings and project kick-off meetings.
• Greet visitors and arrange meetings, reserve conference rooms, and handle travel logistics.

Skills

Oral and written communication

Team oriented

Self-motivated

Attention to detail

Education

Associate's degree

3+ years relevant experience

Tools

Microsoft Office

Job description

Gray AES in Lexington, KY is seeking an Administrative Assistant to join their professional services team. The role supports general office operations, coordinates meetings, prepares correspondence, and assists with travel and documentation.

Ideal candidates have an associate’s degree or 3+ years of relevant experience, strong Microsoft Office skills, and excellent written and verbal communication. A team-oriented, self-motivated attitude is essential in Gray's collaborative environment.