Administrative Assistant_ Professional Learning and Support

Shelby County Schools; Memphis (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

Shelby County Schools is seeking an experienced administrative professional to support the Professional Learning and Support Department. The role involves handling administrative tasks, tracking information, and preparing detailed reports for multiple programs.

The position requires a high school diploma or equivalent with 3 years of relevant experience and involves reviewing correspondence, monitoring budgets, and ensuring regulatory compliance.

Qualifications

• High School degree or equivalent with 3 years experience in a relevant area.
• Degree Equivalency Formula: Bachelor's Degree = 4 years plus required years of experience; Master's Degree = 2 years plus required years of experience.

Responsibilities

• Perform a full range of administrative work for multiple programs and projects for Professional Learning and Support.
• Prepare reports detailing the administrative information handled by the position; review and answer correspondence for Professional Development and Support.
• Identify issues or problems and seek alternative solutions consistent with applicable regulations.
• Prepare and maintain a variety of reports, records, correspondence, and files related to assigned services, activities, and operations; provide for appropriate research and compile reports as needed.
• Monitors account balances and related financial activity to ensure allocations are accurate and expenses are within budget; ensure fiscal practices are followed.
• Perform other related duties as assigned or directed.

Skills

Administrative services

Secretarial services

Report preparation

Budget monitoring

Education

High School degree or equivalent

Job description

Purpose and Scope

The incumbent supports an organization or department by performing administrative and secretarial services for The Professional Learning and Support Department. Assist management with administrative tasks such as tracking and compiling information of interest.

Essential Job Functions

1. Perform a full range of administrative work for multiple programs and projects for Professional Learning and Support.

2. Prepare various reports detailing the administrative information handled by the position. Review and answer correspondence for Professional Development and Support.

3. Identify issues or problems and seeks alternative solutions consistent with applicable regulations.

4. Prepare and maintain a variety of reports, records, correspondence, and files related to assigned service, activities, and operations; provides for appropriate research and compiles reports, as needed.

5. Monitors account balances and related financial activity (e.g. expense report) to ensure that allocations are accurate and expenses are within budget limits and/or that fiscal practices are followed.

6. Performs other related duties as assigned or directed.

Minimum Qualifications

High School degree or equivalent, and three (3) years' experience in a relevant area for a total education/experience of three (3) years.

Degree Equivalency Formula:Bachelor's Degree= 4 years plus required years of experience.Master's Degree= 2 years plus required years of experience. Where Master's degrees are required, years for Bachelor's Degrees must be included.