Administrative Assistant-Production Department

Hanwha Philly Shipyard; Philadelphia (Philadelphia County); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to support various office functions. This full-time, on-site role involves ensuring compliance with safety regulations, managing correspondence, and organizing meetings. The ideal candidate will possess strong organizational skills and proficiency in MS Office Suite. Join a dynamic team where your contributions will enhance operational efficiency and support a collaborative work environment. If you are ready to take on a vital role in a supportive atmosphere, this opportunity is perfect for you.

Qualifications

• 2-3 years experience in administrative roles preferred.
• Experience with UKG Pro is a plus.

Responsibilities

• Ensure compliance with safety procedures and regulations.
• Prepare and manage office documents and correspondence.
• Schedule meetings and manage office supplies.

Skills

MS Office Suite

Verbal Communication

Written Communication

Organizational Skills

Time Management

Education

2-3 years in administrative role

Manufacturing industry background

Tools

UKG Pro

Job description

Job Category: Non-Union

Requisition Number: ADMIN001914

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• Posted : May 1, 2025
• Full-Time
• On-site

Locations

Showing 1 location

Philadelphia, PA 19112, USA

Description

ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required.

• Ensure that all HPSI safety procedures, rules and regulations are followed and met
• Prepare, critique, and edit written documents and correspondence for accuracy and presentation
• Review and distribute incoming and outgoing office correspondence
• Organize and/or assist in preparation of materials for internal and external meetings
• Schedule meetings and appointments as required
• Prepare purchase requisitions for office supplies and manage inventory
• Manage confidential information and materials
• Perform other related duties as required and assigned

COMPETENCIES

• Proficient in MS Office Suite (MS Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to work independently
• Time management
• Willingness and ability to work as a team member

SUPERVISORY RESPONSIBILTY

This position has no supervisory responsibilities.

EDUCATION AND EXPERIENCE

• Manufacturing industry background preferred, but not required
• Two to three years’ experience in an administrative role
• Experience with UKG Pro a plus

WORK ENVIRONMENT

Environmental exposures are similar to those found in most heavy industrial settings and may include noise, heat, cold, vibration, dust, fumes and smoke. Work may be carried on indoors or outdoors, and may involve exposure to inclement weather conditions.

*Hanwha Philly Shipyard is a TOBACCO FREE facility.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. A range of motion sufficient to perform general lifting, carrying, bending, stooping, climbing, extended walking or standing, etc. is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

POSITION TYPE/EXPECTED HOURS OF WORK

This is an on-site, full-time, safety-sensitive position. Standard days and hours of work vary by department, days and hours determined by department schedules.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time or without notice.

Hanwha Philly Shipyard is committed to equal opportunity for all applicants. The recruitment, selection, employment and training of employees during employment, shall be without discrimination because of race, color, religion, national origin, gender or age-except that the applicant must meet the minimum age requirement. Hanwha Philly Shipyard does not, and will not, discriminate because of the disability of such individual.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.