Administrative Assistant - Production

People For the Ethical Treatment of Animals, Inc.; Norfolk (VA); On-site; USD 30,000 - 45,000; Full time

Job summary

An animal rights advocacy organization in Norfolk, Virginia, is seeking an Administrative Assistant for its Production Department. This role involves clerical duties, maintaining department archives, and ensuring smooth operations. Candidates should have a high school diploma, at least one year of office experience, and strong organizational and communication skills. The position requires lifting materials and a valid U.S. driver's license. Applications are accepted until December 11, 2025.

Qualifications

• At least 1 year of office experience.
• Ability to lift and carry up to 50 lbs.
• Must be at least 21 years old with a valid U.S. driver's license.

Responsibilities

• Perform clerical duties for the Production team.
• Prepare expense reports and ensure timely payments for invoices.
• Maintain and organize departmental print archives.

Skills

Proficiency in Microsoft Office

Research skills

Organizational skills

Written communication skills

Verbal communication skills

Education

High school diploma or GED

Job description

The Production department is the PETA Foundation’s creative hub for all print materials, from vegan starter kits and educational leaflets to eye-catching billboards, costumes, and props for our iconic street-theater demonstrations. Our team of project managers, coordinators, assistants, and in-house designers collaborates closely with one another and with external agencies and creatives to bring powerful, mission‑driven visuals to life. Together, we produce a wide range of compelling assets that support outreach, advocacy, and campaign initiatives across multiple platforms.

Position Objective

As an Administrative Assistant in the Production Department, you will be responsible for the day‑to‑day administrative needs of the department and will help facilitate the work of all team members.

Primary Responsibilities and Duties

• Perform clerical duties for the Production team
• Prepare check and credit card expense reports, ensuring prompt payment of all invoices
• Run departmental errands
• Maintain department print archives, arrange per Production SOP
• Perform general correspondence, Act as a liaison between the department, literature and the mailroom
• Assist with the organization of the department’s Asana, Starchive, Sharepoint, and Dropbox sites
• Assist with the coordination of small print projects
• Assist Production Coordinators with project‑specific research
• Assist with printing, assembling, and maintenance of demonstration materials, costumes, and props
• Perform quality control and check‑in procedures for new print pieces
• Perform any other duties assigned by the supervisor

Requirements

• High school diploma or GED
• One year of office experience
• Demonstrated proficiency with the Microsoft Office software suite
• Demonstrated effective research skills
• Demonstrated organizational skills, reliability, and accuracy
• Demonstrated excellent written and verbal communication skills
• Proven ability to work independently and manage multiple tasks simultaneously
• Proven ability to work well under pressure and meet deadlines
• Ability to lift and carry up to 50 lbs. on a regular basis
• Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record
• Commitment to the objectives of the organization

Application Deadline

Applications for this position will be accepted until December 11, 2025.

We may fill this job opening before the deadline if we find a qualified candidate.